Executive Assistant

5 hours ago

Melbourne, Australia Sharp & Carter Full time

SUPER flexible working | A fun, dynamic and inclusive team
- Highly varied role including projects & events | Work with a team of EA's
- Competitive salary and excellent perks | Progressive organisation

**About the role**:
This is a unique and challenging role that supports two Executives

The purpose of the Executive Assistant is to provide administrative and organisational support. The overall objective of the role is to ensure the Executives are supported in a way that improves their efficiency and delivery.

**Key responsibilities**:
Having previously supported an Executive you will be responsible for:

- Ensure the Executives are appropriately briefed & prepared prior to internal & external meetings/conferences on a daily & weekly basis.
- End-to-end meeting coordination (i.e. Agendas, Minutes, Venues, Facilities, Catering.
- Diary management (including screening of meetings).
- End-to-end travel bookings for Executive's interstate visits/overseas travel.
- Attendance of team meetings, documenting actions and decisions, and reporting back
- Supporting coordination of critical meetings (major projects, steering committee)
- Coordination of Events/Conferences/Seminars as required by Executives.
- Maintain an awareness of the Business Unit’s operational
issues/problems/opportunities
- Development and ongoing maintenance of administrative systems for the Executives.
- Assist with on-boarding new starters in the team

**Skills / Experience**:
You will be an experienced Executive Assistant to achieve excellence. Key skills and experience required include but are not limited to;
- Experience as an Executive Assistant (or similar) to Executives.
- Strong administrative management and people skills.
- Able to confidently manage a number of priorities concurrently.
- Strong team player.
- Excellent communication skills.
- Maintains a high level of confidentiality
- Advanced Microsoft Office skills - particularly Microsoft Word, PowerPoint, Excel.

**About the client**:
Our client is a leading professional services business that is known for its people-first approach. They are based in the Melbourne CBD, however, offer a huge amount of flexibility This organisation is at the forefront of progressive changes to how corporate employees work.

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