Executive Assistant

2 weeks ago

Melbourne, Australia Victorian Government Full time

**Overview**:
**Work Type**:Fixed-term - Full-time

**Salary**: $97,955 - $111,142

**Grade**:VPS 4

**Occupation**:Administration

**Location**:Melbourne - CBD and Inner Metro suburbs

**Reference**:7817

**About VHBA**

The Victorian Health Building Authority (VHBA) is responsible for the rollout of the Victorian Government's multi-billion-dollar health capital projects. We're delivering world-class health facilities across Victoria including new public hospitals and emergency care, community health services, ambulance branches, residential aged care and mental health facilities. VHBA also provides technical support across engineering, property, asset management and environmental sustainability disciplines.

**The Opportunity**:

- This position is essential in delivering high-level support to the Executive Director of Program Delivery at VHBA. This position will support the Executive Director by expertly managing a demanding calendar, coordinating meetings and forums, developing strong relationships with both internal and external stakeholders and delivering timely and professional correspondence.

**Key aspects of the role include**:

- Delivering administrative support on sensitive and complex matters by conducting research and analysis, drafting responses, and adapting new concepts to evolving situations.
- Coordinating the Executive Director’s calendar, resolving conflicting priorities with astute political, organisational, and stakeholder management acumen, ensuring alignment with key relationships and business objectives.

**We are looking for**:

- Demonstrated experience in delivering high-quality administrative support to senior executive stakeholders within a complex, fast-paced environment, with the ability to quickly understand organisational objectives.
- Experience producing high-quality reports, briefs, and correspondence, with high-level proficiency in professional writing, document preparation, and the use of administrative systems.
- Someone with the ability to cultivate and maintain effective relationships with both internal and external stakeholders.
- Someone with the ability to resolve issues, align interests, and drive successful outcomes for all parties involved.
- Experience working in an infrastructure, health services, or similar government related environment is highly desirable.
- To learn more about the opportunity and view the full requirements please download a copy of the Position Description HERE.

**Interested in working with VHBA?**
- Please click the “Apply” button to submit a copy of your resume and a cover letter expressing your interest and suitability for the role.

**Applications close 11.59pm on 20th of July 2025.**

Further information:
Want to know more about VHBA? Check out our website and LinkedIn.
- VHBA is an equal opportunity employer, committed to fostering a values-led, diverse and inclusive workplace. We believe our teams should represent the diversity of our communities in which we work, and we actively embrace and celebrate people from all walks of life.

- Applications close Sunday 20 July 2025 at 11.59pm

Posted
- 3 July 2025

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