Administrative Assistant

1 week ago

South Brisbane, Australia Klohn Crippen Berger Full time

KCB Australia’s Brisbane office has created an immediate opening for an Office Administration Assistant to support the Australasia groups Brisbane team. Reporting to the Manager, HR and Operations, and with support from the Brisbane office services team, the role will provide a wide range of office and project support. We are ideally looking for a motivated team player who has office all-rounder experience.

**Attributes and Qualifications**:

- Friendly, respectful personality with excellent verbal & written communication skills.
- Previous office administration experience an advantage.
- Proficient in the use of Microsoft Suite (Word, Excel, PowerPoint, and Project).
- Attention to detail, good numeracy and organisation skills.
- Familiarity with document management systems (e.g., Aconex or Newforma).
- Familiarity with sub-contractor management systems (e.g. Avetta) would be a plus.
- Punctuality, reliability, and commitment to the job are key requirements.
- Available to work part-time hours (20-25 hours) in the office.

**Typical Responsibilities**:

- Answer main office line using Teams and forward calls to appropriate staff.
- Type, edit, format and assemble reports, proposals, statements of qualifications, and other documents for submission to clients.
- Greet, assist and/or direct clients, vendors, guests/visitors.
- Make travel arrangements including flights, accommodation, transportation, and conference registration.
- Responsible for purchasing office and project-related items.
- Respond to client/vendor inquiries, and maintain good client relations.
- Collect the PO box mail and distribute.
- Responsible for incoming & outgoing couriers.
- Keeping stationery, mailing & courier supplies adequately stocked and tidy.
- Assist in the preparation of meetings, events, and catering requirements.
- Assist with accounts payable
- Operate within and in accordance with KCB’s H&S guidelines and Quality management systems. KCB promotes Zero Harm in the workplace and has a culture of safety awareness.
- Work closely with the Managers and liaise with the Brisbane office services team

**What we offer in addition to an exciting role**:

- 2.5% Additional superannuation
- Income Protection Insurance
- Parental leave
- Training and development opportunities
- Additional incentives may be available dependent on performance of the company, business unit and individual.

**About Us**:
KCB Australia Pty Ltd (KCB) is a multi-disciplinary consulting firm providing engineering, geoscience and environmental services globally to the mining, hydropower, environmental, transportation, geotechnical, oil & gas, and water resources sectors. We offer a full range of services from our offices in Australia, Canada, USA, UK, Brazil and Peru.
Our Australian operations work on challenging projects in the Mining, Energy and Government Sectors both domestically and internationally. We are a global leader in tailings management, dam designs, multi-disciplinary civil engineering services, geotechnical and foundation engineering, hydrogeology, hydrotechnical, and environmental and reclamation services.
Are you up to the challenge?

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