Office Co-ordinator

3 days ago

Mill Park, Australia The Best You Can Be Psychology Full time

A new and exciting opportunity exists as a part time (0.4EFT) Receptionist and Office Coordinator/ Administrator within a small psychology clinic in the Northern Suburbs of Melbourne. As the Receptionist and Office Coordinator, you will take a leading role in the day-to-day coordination of the office with duties and responsibilities that include, but not limited to:
**Responsibilities**:

- Day to day office coordination; proactively keeping all office functions working efficiently.
- Greeting, liaising with and processing payments for private psychological clinic clients.
- Diary management and appointment scheduling.
- Preparing 3rd party invoices for processing.
- Creation and logístical maintenance of client files.
- Book keeping including invoicing and reconciliation of accounts.

**Essential Criteria**:

- Ability to work on site on Tuesday and Thursday (9:00am
- 4:30pm). Start and finish times may be negotiable.
- High level communication skills both written and verbal.
- Strong background in Administration.
- Ability to work independently.
- Positive approach to work.
- Highly organised and exceptional attention to detail.
- Ability to uphold strict privacy and confidentiality requirements.
- A friendly and welcoming manner with high integrity and trustworthiness.
- Proficiency in Xero and general Book Keeping.

If this sounds like the perfect opportunity for you, we’d love to hear from you to discover how we might potentially work together
- A statement regarding your right to work in Australia
- Number of years experience you have undertaking office coordination type roles
- A brief statement outlining your expectations in liaising with clients who may have mental health histories and/or ongoing mental health concerns.

**Job Type**: Part-time

**Salary**: $25.00 - $30.00 per hour

**Job Type**: Part-time
Part-time hours: 15 per week

**Salary**: $25.00 - $30.00 per hour

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Mill Park, VIC 3082: Reliably commute or planning to relocate before starting work (required)

**Education**:

- High School (Year 12) (preferred)

**Experience**:

- Bookkeeping: 1 year (required)
- Desktop administration: 1 year (required)
- Xero: 1 year (preferred)

Work Authorisation:

- Australia (required)

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