Sales & Administration Co-ordinator for a Luxury

5 days ago

Macquarie Park, Australia Australiance Full time

**Sales & Administration Co-ordinator for a Luxury Cruise Line in Sydney**

**About Our Client**:
- Our client is a French owned global luxury cruise line that are known for their luxurious, elegant, opulent and intimate cruise journeys.- Our client’s business is far-reaching as it covers many destinations in the Americas, Africa, Europe, Asia, Oceania, and also polar expeditions to the Antarctic circle.- Albeit being a cruise line, our client is known to make the journey and the fleet operations very sustainable, in-line with global consciousness.

**About the Role**:
**Office management**- Set up meetings in the boardroom with food/beverage & branded items for external clients- Manage all event coordination for in-office events- Manage office & kitchen supplies eg. ordering stationery, business cards for ANZ team- Point of contact for staff security codes, managing relationship with Security & ensuring security code internal master list is kept up to date- Point of contact with building manager ensuring access passes for staff are available & master list monitored + manage annual pest control inspections, fire inspections etc- Point of contact for staff requirements for any issues relating to light replacements, air conditioning

d) post office & courier suppliers, managing daily postage requirements- Manage general admin needs of Co General Managers & Leadership Team

**Marketing support**- Implement brochure fulfilment process with mail houses & trade distribution companies in ANZ + action all brochure orders from sales team, website & reservations- Manage stocktake of branded merchandise & despatch to sales team when top ups required + find new branded gift ideas working in conjunction with suppliers

**Sales support**- Manage sales team requests for printing and despatch materials as required- Create a master training requirements list for staff and monitor if staff have done training outlined in annual appraisals. Locate external training courses where relevant- Manage hamper company account, fulfil hamper orders for sales team and manage budget inputs- Raise all purchase orders for sales team in netsuite accounting system, input items into budget and send invoices to finance for processing- Secure proposals & book venues for all events nationally ensuring food/beverage/AV/brochure delivery is managed so that the roadshow team can arrive and have all events run smoothly- Post event inputting agent and client data into salesforce- Back up person for identity form data entry into salesforce- Manage salesforce merging of duped profiles for sales, res and guest relations- Manage clientele reset password requests for res in conjunction with head office

**About You**:
- About 1-2 years of experience in sales administration roles, or similar- Has experience with CRM tools like salesforce- Interested or has demonstrated experience within the travel/tourism industry- High level of organisational skills and a customer focus- Proven experience with active communication- Should work well within a team

**More Info**:
- Permanent full-time position- Sydney based (office located in North Sydney)- Work arrangement: initial 2 months to be office only; hybrid thereafter (3 days in-office, 2 days WFH)- Start date: ASAP- Salary: $65,000 base + super

Up for an ambitious challenge? If you meet the above criteria and you believe you have what it takes to take on this role, don’t hesitate,

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