Travel and Onboarding Administrator

6 days ago

Adelaide, Australia John Holland Full time

The Torrens to Darlington (T2D) Alliance, comprising of John Holland, Bouygues Construction, Arcadis Australia, Jacobs and Ventia has successfully secured the contract to deliver the final 10.5km section of the North-South Corridor, contributing to a long-lasting legacy for the community and people of Adelaide.

The project scope is concentrated on a 10.5km motorway, including more than 4kms of twin three lane tunnels, road and bridge construction and complex M&E installations. Open to traffic in 2031, the T2D alliance will offer the people of Adelaide an incredible opportunity to be a part of an iconic project, career stability and the opportunity for career progression and development.

**The Role**:
We are seeking a highly organised and detail-oriented Travel and Onboarding Administrator to join our team. This role is responsible for supporting all aspects of travel and employee onboarding, ensuring a seamless experience for new hires and travelling staff. You’ll be the key liaison between departments and new team members, supporting logistics, documentation, and induction processes.

**Role and Responsibilities**:

- Manage domestic and international travel arrangements including flights, accommodation, and ground transport in line with company policies
- Liaise with travel agents, suppliers, and internal teams to confirm bookings, manage itineraries, and resolve any travel disruptions or urgent changes
- Coordinate the end-to-end onboarding process by preparing contracts, welcome packs, and scheduling inductions and initial training sessions
- Ensure completion of all required pre-employment checks such as police clearances, medicals, licenses, and tickets before the employee start date
- Maintain accurate employee and travel records within internal systems, ensuring timely data entry and file management
- Provide general administrative support to HR and Operations teams including reporting, documentation, and compliance tracking
- Act as the main point of contact for new starters and travelling staff, delivering clear communication and a smooth, supportive onboarding and travel experience

**About You**:

- Strong organisational and time management skills with the ability to prioritise competing deadlines
- Excellent verbal and written communication skills, with confidence liaising across all levels of the organisation
- Proven experience supporting a blue-collar workforce, including familiarity with site mobilisation, tickets, and onboarding compliance
- High attention to detail in managing travel logistics, documentation, and employee records
- Proficient in Microsoft Office Suite and comfortable using HRIS or travel booking systems
- Ability to remain calm and solutions-focused when dealing with last-minute changes or urgent requests
- A team player with a proactive attitude and commitment to delivering a smooth and professional employee experience

**We Offer**:
Your success is reflected in ours, and as an Alliance we are committed to being an employer of choice here in Adelaide. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We want you to be with us for the long-term, so providing you with rich career experiences and ongoing training and development is our priority

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