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Business Administration
2 weeks ago
About us
CCMS is a family-owned business located in North Plympton. CCMS specializes in general building works, new-home and maintenance plumbing, shop fit-outs, and roof restorations with a diverse range of residential, commercial and government clients. As we continue to expand, we are seeking a Business Administration & Finance Officer to join our team and take ownership of our financial processes and administrative operations.
About the role
Reporting directly to the Directors, this is a hands-on role that requires a high level of accuracy, multitasking, and proactive communication. You'll be responsible for overseeing end-to-end financial operations, managing compliance across multiple clients, supporting HR and apprenticeship, and ensuring smooth day-to-day business administration.
Key Responsibilities
Payroll & Banking
- Process weekly payroll
- Match trade timesheets to job tracking
- Process bank payments
- Banking when required
Invoicing
- Raise and manage high-volume invoicing
- Follow client-specific invoicing procedures across different portals (e.g. Aroflo, Ariba, Panorama).
- Send receipts and maintain accurate invoicing records.
Accounts Payable
- Forward and process supplier invoices.
- Schedule and process payments in line with cash flow and project progress.
- Reconcile payments daily and manage payment workflows.
Accounts Receivable
- Generate and manage debtor reports.
- Reconcile incoming payments.
- Liaise with clients regarding overdue invoices and disputes.
Reporting
- Prepare weekly/monthly invoicing and performance reports.
- Assist in generating profit/loss and custom reports as required.
Client & Project Support
- First point of contact for government project communications.
- Assist in job lodgement and compliance documentation.
- Invoice projects in accordance with strict procedural steps.
Compliance & Administration
- Maintain compliance documents for various clients and contractors.
- Support audits (e.g., RTWSA, SHEQ).
- Keep company records, including fleet, insurance, licences, and renewals etc, up to date.
HR & Apprenticeship Management
- Onboard apprentices and liaise with training providers.
- Assist with contracts and maintain confidential HR documentation
Requirements
- Bachelor's degree in Accounting, Finance, or related field.
- 5+ years of experience in a similar finance/administration role.
- Proficiency in Xero (essential).
- Strong attention to detail and organisational skills.
- Ability to manage high-volume transactions and meet tight deadlines.
- Knowledge of payroll systems and employment compliance regulations.
- Strong communication and problem-solving skills.
- Experience with industry-specific platforms like Aroflo, Ariba, or Panorama is a plus but not required.
What We Offer
- Opportunity to work in a supportive and growing team.
- Exposure to a variety of clients and financial systems.
- Competitive salary and long-term career development.
- A role where your contribution is visible and valued.
