Business Administration

2 weeks ago

Adelaide, South Australia Corporate Construction and Maintenance Services Pty Ltd Full time $60,000 - $90,000 per year

About us

CCMS is a family-owned business located in North Plympton. CCMS specializes in general building works, new-home and maintenance plumbing, shop fit-outs, and roof restorations with a diverse range of residential, commercial and government clients. As we continue to expand, we are seeking a Business Administration & Finance Officer to join our team and take ownership of our financial processes and administrative operations.

About the role

Reporting directly to the Directors, this is a hands-on role that requires a high level of accuracy, multitasking, and proactive communication. You'll be responsible for overseeing end-to-end financial operations, managing compliance across multiple clients, supporting HR and apprenticeship, and ensuring smooth day-to-day business administration.

Key Responsibilities

Payroll & Banking

  • Process weekly payroll
  • Match trade timesheets to job tracking
  • Process bank payments
  • Banking when required

Invoicing

  • Raise and manage high-volume invoicing
  • Follow client-specific invoicing procedures across different portals (e.g. Aroflo, Ariba, Panorama).
  • Send receipts and maintain accurate invoicing records.

Accounts Payable

  • Forward and process supplier invoices.
  • Schedule and process payments in line with cash flow and project progress.
  • Reconcile payments daily and manage payment workflows.

Accounts Receivable

  • Generate and manage debtor reports.
  • Reconcile incoming payments.
  • Liaise with clients regarding overdue invoices and disputes.

Reporting

  • Prepare weekly/monthly invoicing and performance reports.
  • Assist in generating profit/loss and custom reports as required.

Client & Project Support

  • First point of contact for government project communications.
  • Assist in job lodgement and compliance documentation.
  • Invoice projects in accordance with strict procedural steps.

Compliance & Administration

  • Maintain compliance documents for various clients and contractors.
  • Support audits (e.g., RTWSA, SHEQ).
  • Keep company records, including fleet, insurance, licences, and renewals etc, up to date.

HR & Apprenticeship Management

  • Onboard apprentices and liaise with training providers.
  • Assist with contracts and maintain confidential HR documentation

Requirements

  • Bachelor's degree in Accounting, Finance, or related field.
  • 5+ years of experience in a similar finance/administration role.
  • Proficiency in Xero (essential).
  • Strong attention to detail and organisational skills.
  • Ability to manage high-volume transactions and meet tight deadlines.
  • Knowledge of payroll systems and employment compliance regulations.
  • Strong communication and problem-solving skills.
  • Experience with industry-specific platforms like Aroflo, Ariba, or Panorama is a plus but not required.

What We Offer

  • Opportunity to work in a supportive and growing team.
  • Exposure to a variety of clients and financial systems.
  • Competitive salary and long-term career development.
  • A role where your contribution is visible and valued.

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