Procurement Services Officer

2 weeks ago

Guildford, Australia WesTrac Full time

**Posted Date**:6 Feb 2025

**Location**:Guildford, WA, AU
- Are you an administrative professional looking to make a significant impact? WesTrac is seeking two **Procurement Services Officer’s** to join our evolving Procurement Department. These pivotal positions support the team and ensure our processes are efficient, compliant, and well-managed.

**Location**: South Guildford, WA

**Type**:Permanent Part-Time, 3 days per week - 8.5-hour days (inclusive of 30min unpaid meal break)

**Roster**:

- Monday - Wednesday; OR
- Wednesday - Friday

**Key Responsibilities**:

- **First Point of Contact**:Manage non-transactional communications and support requests via HelpDesk, Teams, and shared mailboxes.
- **Compliance & Performance Reporting**:Prepare and facilitate periodic and ad-hoc performance and compliance reports, ensuring regulatory and legislative compliance.
- **Document & Records Administration**:Oversee the management and updating of controlled documents and maintain the Procurement Document Control System and SharePoint libraries.
- **Business Intelligence Administration**:Monitor and support the implementation of new BI requirements.
- **Vendor Pre-qualification & Approval**:Handle new vendor requests, due diligence, scope-of-work validation, and vendor lifecycle management.
- **SAP/Ariba Vendor & Systems Administration**:Enable vendors, manage master data, provide training, and handle technical incidents.
- **Contractor Onboarding & Security Access**:Manage contractor requests, validate licenses, and facilitate security access.
- **Continuous Improvement**:Identify and deliver CI initiatives, track progress, and report status.

**What You Bring**:

- Tertiary qualification in Finance, Commerce, Procurement, or related fields _(preferred but not essential)_
- Advanced knowledge of SAP Procure-to-Pay (P2P) processes, SAP MM and FI modules, SAP Ariba platforms, and SAP Open Text Vendor Invoice Management.
- Exceptional time management, attention to detail, problem-solving, and the ability to manage multiple priorities.
- Strong ability to communicate at all levels and manage confidential matters.
- Ability to work both autonomously and within a team.
- Advanced skills in SAP, Ariba, and Microsoft Office365.
- Experience in developing test scripts, completing SAP/Ariba UAT, establishing and maintaining Ariba Vendor Catalogs, and managing SAP Open Text Vendor Invoice Management processes _(Desirable)._

**What we offer**:

- Job security with a consistent pipeline of work
- Unrivalled training and development via The WesTrac Institute
- Free and secure on-site parking
- Fantastic team environment and inclusive work culture
- Made for More Rewards program with discounts at retailers like Woolworths, Caltex, Apple, Crown, Qantas and many more
- Paid parental leave, discounted health insurance, income protection insurance, and salary sacrifice options

**WesTrac is an equipment solutions company and one of the world's leading Caterpillar Dealerships with a rich history of supporting thousands of customers across the mining and construction industries in Australia. At WesTrac our primary focus is our people. We know that our success is the result of more than 4,000 talented people working together to achieve amazing outcomes.**
- WesTrac is an endorsed employer for women via WORK180 - who have reviewed our policies, processes, and initiatives to certify that we are an organisation that supports diversity, inclusion and equality._
- Job#3641_

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