Office Manager

2 weeks ago

Sydney, Australia Mamamia Full time

Australia's largest women's media company is looking for a Office/Personal Assistant to join the team on a 12 month maternity leave contract.

As the first point of contact, the Office/Personal Assistant will provide exceptional customer service to both internal and external stakeholders.You will assist with the administration of day to day office operations and act as Personal Assistant to Mamamia's co-founders.

You will be in charge of making sure the office is in great shape, however no two days will be the same as you will have the opportunity to be involved in various projects throughout the business, there will also be a focus on managing events.

We are looking for someone who is a great all-rounder and an expert multi-tasker. You will be solutions oriented and approach every task with a can do attitude. Most of all, you will be enthusiastic and professional as you will be dealing with a wide range of stakeholders and confidentiality is paramount.

**About the role**
- Liaise with building management regarding all office matters
- General office administration: answer all incoming calls, maintain a high standard of cleanliness across the office, order all office supplies including; kitchen/bathroom/stationary, accept and distribute all deliveries
- Arrange all office events including; birthday celebrations, Friday drinks, off site staff events, internal and external meetings and catering, Christmas party
- Collect catering/coffees and lunch as required
- Coordinate all staff travel and other relevant bookings
- Diary management for the CEO and Chief Creative Officer
- Project and Event Management: organise events including; Live podcast tours, keynote presentations, client events etc
- First point of contact for IT support and repairs
- Assist in the onboarding and offboarding process including ; collecting and distributing equipment/hardware/security passes, booking induction meetings/exit interviews.

**About you**
- Minimum two (2) years experience in a similar role
- Event coordination experience will be highly advantageous
- Professional, friendly & enthusiastic demeanour
- High attention to detail and organisation skills
- Excellent written and verbal communication skills
- Ability to give and receive effective feedback with curiosity and respect
- Strong analytical skills and the ability to adapt a measured approach in a fast paced environment
- A commitment to continuous process improvement, initiatives and ability to solve problems creatively
- Possess a PMA (Positive Mental Attitude) and wow your clients and co workers every day

**What we offer**
- A fun, dynamic and collaborative workplace culture
- Learning & Development - tailored to each person's individual goals
- Competitive remuneration package
- A day off for your birthday (mama-me day)
- Flexible working conditions
- Monthly free lunch and birthday celebrations
- Free breakfast daily
- Purchased annual leave scheme
- Paid parental leave
- Reward and Recognition - pick a prize from our rewards menu when you are recognised by your team
- Paid volunteer leave to get involved with our charity partners
- Access to EAP service
- Pet friendly workplace
- Convenient Surry Hills location

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