Program/project Administrator

2 days ago

Truganina, Australia APEX Supply Chain Management (AU) Pty Ltd Full time

**About Us**
1. Apex Supply Chain Management(AU) Pty Ltd(“Apex SCM(AU)”) is a well-established global logistics and supply chain solutions provider with over 20 years of expertise in the international transportation industry. With 44 offices across six continents and a team of more than 2,500 professionals, we deliver seamless, reliable, and high-quality logistics services worldwide.

2. Apex Supply Chain Management (AU) Pty Ltd specialises in delivering reliable, high-quality logistics services, ensuring efficient movement of goods across the globe. With a strong presence in key markets, Apex Supply Chain Management (AU) Pty Ltd has positioned itself as a leader in air and ocean freight forwarding, offering comprehensive solutions that cater to a diverse range of industries.

3. The company’s services extend beyond traditional logistics, with offerings that include cross-border railway transportation, cold-chain logistics, and specialized solutions for high-tech sectors, retail, and fashion.

4. To support our strateg growth and operational efficiency, we are now seeking an experienced **Program/Project Administrator** to join our team. This role offers the opportunity to work in a fast-faced, global environment and contribute to the smooth execution of business operations. We offer a competitive remuneration package ($80,000 to $90,000 plus superannuation) and a supportive workplace that values professional development and career progression.
- Tertiary qualifications in business administration, project management, logistics, or a related field.
- Demonstrated experience as a Project or Program Administrator, preferably in logistics, supply chain, or freight forwarding.
- Strong organisational and planning skills, with the ability to manage multiple priorities.
- Excellent communication and stakeholder management skills.
- Proven analytical skills, with the ability to prepare and present project reports.
- Proficiency in Microsoft Office Suite and project management tools such as Microsoft Office, Extensive and Cargowise (Wise Cloud)
- A proactive, detail-oriented approach with the ability to work both independently and in a team environment.

**Key Duties and Responsibilities**
The Project / Program Administrator will be responsible for:

- Coordinating resources, meetings, communications, financial records, and documentation for projects and programs.
- Developing project and program frameworks, organising and delegating tasks to ensure smooth delivery.
- Liaising with professionals, business owners, and senior management to ensure deadlines and compliance requirements are met.
- Advising senior management on matters requiring attention and supporting the implementation of strategic decisions.
- Maintaining CRM, sales, and compliance records to ensure seamless handover and reporting accuracy.
- Ensuring all project documentation is current, compliant, and accessible.
- Collating and review supplier and subcontractor quotes to assist the estimating team
- Gather supporting materials, track deadlines, and maintain tender registers
- Overseeing contractor performance, monitoring progress, and reporting on work order variations.
- Preparing and reviewing submissions, reports, and documentation concerning organisational activities.
- Collecting and analysing project data, and reporting outcomes to internal and external stakeholders.

**How to Apply**

Pay: $80,000.00 - $90,000.00 per year

**Benefits**:

- Salary packaging

Work Location: In person

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