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Personal Assistant

3 weeks ago

Perth, Australia HAYS Full time

Our client based in the CBD is looking for a Personal Assistant to work full time hours on a temporary basis

**Your new company**

Our client is looking for a Personal Assistant to work full time hours on a temporary basis. This is a great opportunity to work within a government department located in the CBD

**Your new role**

As a Personal Assistant, you will be responsible for:

- Provide confidential and administrative support to the directors
- Arrange and maintain a schedule of appointments and meetings
- Organise meetings and functions and provide secretarial support
- Prepare and format complex documents
- Carry out reception duties
- Manage meeting rooms and car bookings
- Collect and distribute incoming and outgoing mail
- Assist the EA with arrangement of travel bookings
- Coordinate requests for medical information from patients, internal and external providers in a timely manner
- Manage appointment bookings, pathology, and x-ray requests for telehealth videoconferencing clinics, liaising with regional sites
- Contributes to developing and updating admin policies and procedures
- Performs other duties as directed

**What you'll need to succeed**

Experience in the similar position required but also:

- Experience providing secretariat and administrative support to senior positions with proven ability to maintain strict confidentiality.
- Well-developed interpersonal and communication skills with the ability to prepare correspondence, reports, and presentations.
- High level of initiative and ability to assess the urgency and importance of situations and take decisive and appropriate action with limited supervision.
- Demonstrate excellent time management and organisational skills including the ability to meet strict deadlines.
- Demonstrate ability in the recording and distributing of minutes, preparation, and coordination of meetings.
- Accurate typing skills, experience in the use of MS Office and knowledge of medical terminology

**What you'll get in return**

In return for your positive contribution to the organisation, you will be offered:

- Work for a state government organisation
- Supportive work environment
- Full time hours
- Weekly pay structure
- 3-Month contract with possibility of extension

**What you need to do now**

At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from diverse backgrounds to apply.

**LHS 297508**

**LHS 297508**#2776002