Executive Assistant

2 days ago

Brisbane, Australia Hudson Australia Full time

As an Executive Assistant, you'll play a crucial role in the seamless operation of our dynamic team, providing essential support to two directors and playing a pivotal part in the planning and execution of an upcoming event. This role demands a blend of organisational skills, attention to detail, and the ability to manage multiple priorities efficiently. If you thrive in fast-paced environments and are looking to make a significant impact through your support and coordination skills, this position offers a unique opportunity to showcase your talents and contribute to our success.

**Key Duties and Responsibilities**:

- **Diary Management**: Efficient co-ordination of multiple diaries, with careful consideration for international time zones.
- **Inbox Management**: Maintain oversight of Outlook inboxes, ensuring timely responses and systematic organisation.
- **Travel Coordination**: Manage detailed domestic and international travel arrangements, optimising schedules and logistics.
- **Teams Site Management**: Oversee the organisation and upkeep of Teams sites, ensuring seamless collaboration and access to resources.
- **Event Coordination**: Play a key role in the planning and execution of significant events, including workshops, showcases, and conferences.
- **Financial Administration**: Handle credit card reconciliations and invoice processing with accuracy and promptness.
- **Project Support**: Provide support with procurement, contract management, and the scheduling of interviews.
- **Specific Event Responsibilities**: For our Annual Workshop and Impact Planning Day, tasks encompass venue co-ordination, AV setup, accommodation arrangements, attendance management, and on-the-ground support.
- Exceptional organisational skills with the ability to manage multiple tasks efficiently.
- Strong communication skills, capable of co-ordinating with internal and external stakeholders.
- Experience in administrative support roles, preferably within a science or engineering environment.
- Proficiency in Microsoft Outlook and Teams, with a knack for technology and systems management.
- Detail-oriented with a proactive approach to problem-solving and project management.

This role offers a unique opportunity to contribute to groundbreaking projects at the intersection of science and responsible innovation. If you have a passion for organisation and the skills to support complex administrative tasks, we invite you to apply.

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