Officer Contracts

The primary objective of the position is to improve the effectiveness and
transparency of contract management and procurement practices within the
Resource Recovery & Waste Services Branch.

The primary focus areas of the position are to:

- Assist in the supervision and administration of the Council’s Kerbside

Resource Recovery Contracts;
- Assist in the development, supervision, and administration of the operational

contracts, including but not limited to:
o Material processing contracts;
- Material transport contracts;
- Minor works contracts;
- Service and maintenance contracts; and
- Replacement plant hire contracts.
- Assist in the development and management of Branch business systems and

reporting.

**RELATIONSHIPS
**Reports to**: Business Support Coordinator

**Reports to**: P00772

**Staff Responsibility**:Nil

**Key Internal Relationships**:Resource Recovery & Waste Services Teams;
Sustainability and Waste Team; Strategic Procurement
and Finance Staff

**Key External Relationships**:

- Contractors

**_Officer
- **
- Consultants
- Staff from other Councils and Waste Facility

Operators
- Peer industry groups and associations

**KEY RESPONSIBILITIES**
- Actively develop and implement measures to help Council deliver its

sustainability goals.
- Work closely with senior operational staff on a day-to-day basis, assisting in the

management of several large multi-million-dollar contracts and various smaller
contracts.
- Assist in the development, preparation and administration of project/contract

documentation including briefs, specifications, and contracts.
- Assist in the supervision of, and administer, contracts and

contractors/consultants engaged on specific, and ongoing projects and
services.
- Update and maintain the Procurement and Contract Register
- Paying invoices
- Conduct periodical audits on invoices against statistical data. Investigate and

address any anomalies as they arise.
- Organise and coordinate contract administration meetings with external

contractors and internal service providers.
- Manage all correspondence and record keeping related to the administered

contracts, including meeting agendas and minute taking/production/distribution.
- Monitor and report on adopted budgets for projects, services, and individual

contracts.
- Manage contract statistical data and provide regular reports.
- Assist the Business Support Coordinator and other Program Leaders within the

Service to develop strategic recommendations related to the ongoing operation
and management of Council’s resource recovery and waste assets and
services.
- Liaise with relevant Council staff, consultants, contractors, state government

agencies and authorities as necessary.
- Keep up to date with technological, legislative, and other changes affecting the

operations and responsibilities of Council’s Resource Recovery and Waste
Service.
- Investigate and report on funding, including grants, for projects related to

Resource Recovery and Waste Services & asset management.
- Actively participate in regular Section/Branch meetings with other team

members and represent the Section/Branch/Council at internal and external
meetings and functions as required, including out of normal working hours.
- Respond to and resolve Customer Service Requests as required.
- Prepare correspondence and reports (including Council Reports) as

required/directed.

**_Officer
- **

**Special Conditions**:

- This position is based at BMCC Springwood Depot.
- This is a full-time position; however, consideration may be given to job sharing,

if deemed appropriate.

**Guiding Principles
- We act as one organisation responding to the changing needs of our community

while protecting and enhancing our World Heritage environment
- We are strategy led, driven by our Community Strategic Plan with clear priorities and

focus
- We are service focused we continuously improve service provision and provide

excellent customer service
- We collaborate and work together to achieve our outcomes
- We ensure safety and well-being is at the centre of our organisation, operations and

culture for our employees, our community and our environment
- We are a socially, environmentally and financially sustainable organisation, living

within our means, ensuring best value resource allocation
These Guidelines complement the Council’s adopted Values of: Work Together;
Work Safe Home safe; Service Excellence; Value for Money; Trust and Respect;
and, Supporting Community

**Workplace Health & Safety**
Ensure compliance with WHS obligations and responsibilities as outlined in Councils
policies and procedures and under the relevant WHS legislation. These include but
are not limited to identifying potentially unsafe situations or work practices and
notifying your Supervisor or Manager (or the Health, Safety Manager/Area Safety
Representative); never performing a task that you believe is dangerous or for which
you do not have the experience, or have not rece