Administration Assistant

2 weeks ago

Melbourne, Australia Aptus Personnel Pty Ltd Full time

Do you want to further develop your skills in Administration?
- Do you have an interest in or experience in Construction?
- South East suburb opportunity

**About the Job**:

- This employer has extensive experience in providing a range of professional building maintenance and construction services in Melbourne and Victoria, to a wide variety of clients.- With a commitment to delivering exceptional service to both Public and Private organisations, from maintenance to major refurbishments and building projects, they pride themselves on their principles, strong customer relationships and value for money.- Due to this commitment to delivering exceptional service to clients, we are seeking a proactive and detail-oriented Administration Assistant to join an energetic team.**About the Role**:

- We are looking for a Junior Administration Assistant to support an existing Administrative team. You will be a multi-tasker who can jump in to assist wherever needed. This role will involve a variety of tasks, which are detailed below;**Responsibilities**:

- Follow up with trades for invoices and ensure timely payment processing.
- Assist in the accounts department with data entry, reconciliation, and other tasks as needed.
- Handle Community Housing invoicing, including processing a high volume of invoices accurately.
- Manage invoicing for smaller jobs and ensure all billing is completed accurately and efficiently.
- Collate information from contractors and upload it to client software, including Programmed VSBA school make safes.
- Assist with on-boarding of contractors and ensure all necessary paperwork is completed.
- Manage the vehicle fleet, including booking in servicing, monitoring fuel cards, and coordinating with RACV.
- Provide support to the admin team and accounts team with ad hoc duties as required.

**What you will bring to the role**:

- Previous experience in an administrative role, experience in the construction industry would be highly desirable but not essential.
- Strong multitasking abilities and proactive approach to work.
- Analytical skills to identify and flag inconsistencies in data.
- Ability to follow direction and work effectively as part of a team.
- Excellent communication and organisational skills.
- Proficiency in Microsoft Office suite and other relevant software.

**What’s in it for you?**
- **Competitive Compensation**: The position offers a salary starting of $55,000-$63,000 depending on your skills and experience.
- **Professional Growth**: Join a company committed to professional development and looking to grow
- Join a **close-knit team** who pride themselves on fostering a supportive and collaborative work environment**Report this job advert**:

  • Administrative Assistant

    2 weeks ago

    Melbourne, Australia HOTEL NO Full time

    We are seeking a detail-oriented and highly organized Administration Assistant to join our team. As an Administration Assistant, you will play a crucial role in supporting the efficient operation of our organization by handling various administrative tasks, including bookkeeping, reporting, account management, and general administrative duties. **Job...

  • Administrative Assistant

    7 days ago

    Melbourne, Australia Canberra Institute of Education and Technology Full time

    Are you an organized and detail-oriented individual with a passion for education and administrative excellence? We're seeking an experienced Administrative Assistant to join our team at a prestigious Private Registered Training Organization (RTO) in the heart of Melbourne. Role: Administrative Assistant Location: 341 Queen St, Melbourne VIC 3000,...

  • Administrative Assistant

    7 days ago

    Melbourne, Australia Monash Health Full time

    Location: Melbourne | Southern Metropolitan Job type: Full time Organisation: Monash Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Health and Allied Health, Human Resources, Information Management, Procurement Reference: 64866 **About Monash Health** **About the...

  • Administration Assistant

    2 weeks ago

    Melbourne, Victoria, Australia BLU by Adcorp Full time $45,000 - $65,000 per year

    Join Our Dynamic Team as an Administration AssistantAre you ready to take your administrative skills to the next level? A leading Floral wholesaler with a strong national presence is on the lookout for a dedicated Administration Assistant to join their vibrant VIC team at their Derrimut location. This is a fantastic opportunity to work in a casual role with...

  • Administrative Assistants

    2 weeks ago

    Melbourne, Australia Tech Domain Full time

    Join our dynamic team at E-Vehicle Company, a leading innovator in the electric vehicle industry, as we expand our operations in Australia. We are committed to sustainability and cutting-edge technology, providing eco-friendly transportation solutions. Role Overview: We are looking for organized and proactive Administrative Assistants to support our growing...

  • Administration assistant

    2 weeks ago

    Melbourne, Victoria, Australia Registry Weddings Full time $45,000 - $60,000 per year

    About the role We are seeking an experienced and organised Administration Assistant to join a small registry office wedding venue. In this casual role, you will be responsible for providing administrative support to ensure the smooth running of our wedding venue operations. This position offers flexibility with days being worked.What you'll be...

  • Administration Assistant

    1 week ago

    Melbourne, Victoria, Australia Greyhounds Australasia Pty Ltd Full time $104,000 - $130,878 per year

    Administration Assistant – Immediate StartProvide administrative support and customer service during day-to-day operationsGreyhounds Australasia Ltd is looking for a Casual Administration Assistant to join our small, friendly office team located at Noble Park.Greyhounds Australasia (GA) is the peak body supporting the controlling authorities of the...

  • Administration Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Hunt & Hunt Victoria Full time $60,000 - $80,000 per year

    POSITION OVERVIEW:The Administrative Assistant in Shared Services provides high-quality, flexible administrative support across various legal practice groups within the firm. This role is designed to support peak workloads, cover staff absences, and assist with special projects as needed. The ideal candidate will be proactive, adaptable, and detail oriented,...

  • Administration Assistant

    2 weeks ago

    Melbourne, Australia PERSOLKELLY Full time

    Programmed currently have a great opportunity for an enthusiastic Administration Assistant to join their team in Notting Hill in a 13-month fixed term maternity leave contract. - Notting Hill/Hybrid working model - ASAP start - 13- month fixed term contract Programmed currently have a great opportunity for an enthusiastic Administration Assistant to join...

  • Administrative Assistant

    7 days ago

    Melbourne, Victoria, Australia Reliable Mortgages Full time $60,000 - $90,000 per year

    Company DescriptionReliable Mortgages aims to be the premier mortgage broker in Australia, built on a foundation of trust and integrity. We offer customized finance solutions to meet your goals. Specializing in residential mortgages for first-time home buyers and investors, we provide a diverse range of financing options including home, personal, car,...