Receptionist / Office Administrator

2 days ago

West Leederville, Australia Enscope Full time

**About the Company**
Enscope is a niche Project Management, Engineering, Construction Management and Commissioning Services provider supporting Australia's Oil and Gas Industries. Headquartered in Perth, Enscope is part of the Quanta Services Inc. (NYSE: PWR) group of companies.

We are strongly committed to delivering on our promises and to the growth of our business through the growth of our people.

**About the Role**
The purpose of the Receptionist & Office Administrator role is to provide efficient and timely all round administrative support to the Corporate Services team and wider business. Working closely with a small Admin team and Senior Management, this is a hands-on role encompassing employee engagement, office management, project administration and general office support.

If you are a people person, you are adaptable and willing to roll your sleeves up to get the job done, this could be the opportunity you have been looking for.

Key responsibilities include but are not limited to:

- Reception and staff amenities duties
- Meet and greet arrivals at reception
- Co-ordinate the onboarding process for new employees
- Conduct onboarding induction sessions and staff/building orientations
- Event co-ordination and management of social events
- Maintain various employee lists, registers and organisation charts
- Assist in booking employee training, bookings and records
- Manage building Security process such as Key register & issue access cards
- Manage meeting room availability
- Ensure meeting rooms are kept clean and stocked
- Maintain Corporate Memberships, accreditations, licenses & registers
- Preparation of Corporate Purchase orders
- Office, HSE and Building Management admin
- Ensure kitchen stocks are maintained and kitchen area is clean
- Manage PPE & Stationery supplies
- Assist with Corporate document templates and document formatting
- Provide support to Project Admin team if required
- General administrative tasks to support the Operations and Corporate teams as required
- Be a workplace buddy to a colleague.

**Your Profile**
The successful applicant will be able to demonstrate the below skills. Please ensure you address this selection criteria in your cover letter.
- 2-3 years’ experience in a similar role (Engineering Industry preferred)
- High level computer literacy skills
- Effective problem solving and analytical skills
- Organised, efficient and detail oriented
- Ability to handle, plan and prioritise multiple tasks and meet hard deadlines
- Friendly, easy going and hardworking demeanour - willing to get involved with tasks at all levels
- Ability to liaise and communicate with internal & external stakeholders
- Ability to work 8 - 5pm, Monday to Friday

**Behaviours**
Consistent with the Company purpose, Enscope also looks for all employees to demonstrate the following behaviours:

- Be available, supportive and accessible
- Back yourself and each other
- Be accountable
- Open, honest conversations
- Demonstrate ethical behaviour - do the right thing
- Bring energy to everything we do
- Challenge yourself to improve & grow

If you believe that you would thrive in this type of environment and that you meet the skills requirements, we encourage you to apply.

**Salary**: From $65,000.00 per year

Schedule:

- 8 hour shift

Ability to commute/relocate:

- West Leederville, WA 6007: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Office administration: 2 years (preferred)

Work Authorisation:

- Australia (required)

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