Office Administrator/receptionist

3 days ago

Airport West, Australia Auto Repair Group Full time

**Job description**

**ABOUT US**

Auto Repair Group locations Nunawading and Airport West - Mechanical and suspension specialists.

**ABOUT THE ROLE**

The roll is for our Airport West Branch beginning with two week training at the Nunawading Branch.

This will be a permanent part time position 5 days per week with the option to go Full Time.

Reporting to senior administration personnel, this role plays a key part in our customer service and administration team. You'll be one of the first points of contact handling essential administrative tasks and supporting staff both in house and remotely. From managing the company mailboxes to addressing customer inquiries and coordinating calls, you'll contribute to our commitment to outstanding service. This is a dynamic role that requires attention to detail, strong time management skills, and the ability to thrive in a moderate-paced environment. Training will be provided on all company procedures and systems.

**KEY RESPONSIBILITIES**
- Greet visitors with a warm, professional presence, offering a welcoming first impression (mostly over the phone).
- Process supplier Invoices, returns and credits
- Following up authorisations for jobs
- Organize and manage the reception area, maintaining a clean and orderly environment.
- Coordinate mail and deliveries, manage office supplies, and support with general office duties.
- Assist team members with various administrative tasks, contributing to our collaborative team spirit.
- "Can do" attitude to support all areas of the business with tasks as required.

**SKILLS AND EXPERIENCE**

We're looking for someone with experience in an office administration setting including comfortable with structured tasks, some understanding of accounts and motivated to deliver timely results. If you're organized, a self starter, adaptable and keen to work in a team-driven environment, you could be and excellent fit for this role.

**THE IDEAL CANDIDATE**
- Proficient computer skills, particularly Microsoft Outlook, Teams, Word, and Excel are essential.
- Experience in administrative roles.
- Ability to work independently to solve issues while being a team player.
- Well-developed organizational skills to manage conflicting priorities and meet deadlines.
- Strong attention to detail and accuracy.
- Eagerness to learn new skills with a focus on team support and accountability.
- Demonstrate excellent communication, interpersonal skills
- A positive flexible attitude, with self-motivation and a friendly attitude.
- Min 3 years prior experience in a receptionist or office administration role is preferred.
- Ideally located within a reasonable commuting distance to Airport West Victoria.

**Job Type**: Part-time

Pay: $55,000.00 - $60,000.00 per year

Expected hours: No less than 30 per week

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

**Experience**:

- Microsoft Office: 3 years (preferred)
- Administration: 3 years (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person

Expected Start Date: 03/03/2025

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