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Project Support Officer

2 weeks ago

Melbourne City Centre, Australia Talent International Full time

**Job Details**:
**Location**

Melbourne CBD

**Salary**

fun & friendly team, CBD/WFH

**Job Type**

Full Time

**Ref**

BBBH96764_1675061768

**Contact**

Carly Llorente

**Posted**

about 2 hours ago

This leading University is currently seeking multiple Project Support Officers to provide support a number of large Technology Program of Works. There are multiple roels available across a nuber of key business and technology portfolios.

**Key activities**
- Project administrative and management tasks as assigned by project leaders
- Coordination and organisation of meetings and workshops involving multiple internal or external parties on behalf of team
- Team administration including organising team meetings and associated functions
- Ensuring office facilities requirements are prepared, including arranging technology and other resources
- Take effective formal minutes and action items for meetings and ensure timely turnaround for review and distribution
- Conduct project specific onboarding and offboarding processes for staff
- Assist in preparing meeting agendas and proactively manage attendees to ensure they are appropriately briefed and to ensure attendance
- Administrative aspects of project financials including raising purchase orders and management of invoices

**Skills and experience**
- Previous experience in a similar role in a project-based environment, ideally supporting Business/IT
- Highly self-motivated and capable professional, capable of independently managing their work load and prioritising tasks in a complex project environment
- Demonstrable experience of project controls including budgets, forecasts, risks, issues; familiarity with the reporting of these controls, including familiarity with governance reporting and steering committee meetings
- Experience providing an advanced level of administrative support Senior / Executive level in large-scale enterprises
- Highly proficient technology user (MS Word, PowerPoint, Excel, project and task management tools, MS Teams)
- Strong attention to detail and accuracy
- Excellent verbal and written communication skills