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Project Support Officer
2 weeks ago
About the Role
This position is based in the Facilities Branch but will also support the Director of the SAMS Branch.
As a Project Support Officer, you will provide administrative support to ensure the smooth operation of the Branches. Your responsibilities will include record-keeping, managing internal and external communications and maintaining office equipment and supplies.
This role requires someone with a keen eye for detail who can thrive in a flexible, high-performing division within the VSBA. You will offer high-level executive and administrative support to ensure the efficient management of day-to-day operations for one or more Executive Officers at the VSBA.
Key duties will include managing diaries, emails, and meetings, preparing written communications, supporting HR processes, processing invoices and payments, and assisting with various projects. You will be responsible for ensuring time-critical tasks are completed, maintaining accurate and accessible records, and offering support to other teams within the division.
Attributes
The ideal candidate will have a proven track record in providing administrative support to senior executives, with excellent communication and organisational skills. They will be resourceful, able to collaborate effectively with team members, and contribute to a positive work environment. Strong attention to detail and managing multiple responsibilities are essential for successful task completion.
All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter. Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues and key partners regardless of our individual role or team.
Desirable Qualifications and Experience
- Essential : Experience in providing administrative and support to senior executives
- Desirable : Government experience in a similar role.
Flexible Work Expectations:
For full-time employees, the department expects 3 days per week in the office, in line with the VPS Agreement 2024. This role follows those same operational requirements: 3 in-office days, 2 remote (if full-time).
How to apply
Your application will need to include a Current Resume and a Cover Letter (max 2 pages) which addresses the key selection criteria you can find in the Position Description
About the Department
The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.
About the Victorian School Building Authority
The Victorian School Building Authority (VSBA) is part of the Department of Education. Established in 2016, it oversees Victoria's largest school building program since the state introduced free public education in the 1870s.
The VSBA upgrades and expands existing schools and plans, designs and builds new schools to meet enrolment demand. We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants.
With Victoria recently introducing two years of funded kindergarten, the VSBA is also working with the early childhood sector on a massive kindergarten construction program.
About the Division
Asset Management Division
The Asset Management Division is responsible for setting VSBA's strategic asset direction, developing and implementing programs that address accessibility, inclusion and accommodation initiatives, and building school capability and capacity to manage assets.
The Facilities Branch is responsible for the delivery and contract management of Essential Safety Measures, Response, School Cleaning and Public Private Partnerships programs for all Victorian government schools, kinders and early learning centres. In addition they provide support for schools within the programs.
The Schools Asset Management Support (SAMS) Branch provides statewide leadership, advice and operational support to help Victorian government schools effectively manage their physical assets. SAMS delivers key programs and systems that strengthen the Department's asset management capability, including the Asset Information Management System (AIMS), the Small Schools Program (SSP) and Asset Leadership Support (ALS).
Further Information
For more details regarding this position please see attached position description.
The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page
Applicants requiring adjustments can contact the nominated contact person.
Information about the Department of Education's operations and employment conditions can be located at
For further information pertaining to the role, please contact Fiona Missen, Acting Director, Facilities Branch via or
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.
Applications close 11:59pm on 26th October 2025
