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Facilities Administration Officer

2 weeks ago

Mandurah, Australia Miami Bakehouse Full time

Have a knack for project management and experience working with contractors?

At Miami, we understand that maintaining our physical assets, such as facilities and equipment, is critical to succeed. We're seeking a Facilities Administration Officer to join our team in Mandurah.

This role is similar to a that of a Property Manager (it’s not a handyman position). You are responsible for property management, equipment upkeep, and routine administration across 7 locations. The role is about scheduling and coordinating contractors to get things done.

We are looking for someone who can move between a high volume of tasks, coordinate repairs and troubleshoot effectively in a crisis. If you're a productive and resourceful person who likes to get things done, then this role is for you.

Reporting to the Business Manager, your key responsibilities include:

- Act as the primary point of contact to receive, assess and manage maintenance requests from the team
- Schedule and coordinate repairs, working closely with contractors, ensuring jobs are completed efficiently
- Plan and schedule proactive and reactive maintenance in a timely manner and within budget
- Obtain quotes, parts, and equipment promptly to ensure smooth operations
- Actively troubleshoot breakdowns and implement effective solutions
- Provide ad hoc administrative support and assistance with project-type tasks

About you:

- Previous experience coordinating contractors
- The ability to manage a high volume work load with competing demands
- Strong time management skills with the ability to prioritise tasks effectively
- Excellent communication and negotiation skills
- Proactive and resourceful problem-solving abilities
- Valid driver's license and police clearance
- Proficiency in Microsoft Office (Outlook, Excel, & Word)

What We Offer:

- Full-time role, Monday to Friday in Mandurah (no P/Hols required)
- Weekly travel allowance provided
- Established procedures and equipment manuals to assist with troubleshooting
- A specified list of preferred contractors familiar with our business
- Good systems for reporting breakdowns and maintenance requirements
- Engaging and challenging work environment where no two days are the same

Pay: $60,000.00 - $70,000.00 per year

**Benefits**:

- Travel reimbursement

Schedule:

- Monday to Friday

Work Location: In person