Executive Assistant

6 days ago

Melbourne, Australia Department of Employment and Workplace Relations Full time

APS Level 5
- Melbourne, Victoria
- $83,908 - $89,706

**About the Department of Employment and Workplace Relations**
We enable access to quality skills, training and employment services to support Australians find secure work in fair, productive and safe workplaces - supporting individuals and our nation to prosper.

**The Role**
The Victoria State Office operates in a dynamic environment and is responsible for the frontline delivery of the department’s employment, skills and training initiatives.

The Executive Assistant is responsible for directly supporting the Victoria State Manager in her day-to-day business, with a strategic focus on the key work being undertaken across the State.

Reporting directly to the Victoria State Manager, the Executive Assistant plays a vital role in providing high quality support and service. A key feature of this role is building strong collaborative working relationships across the State office and broader Division.
We are looking for an enthusiastic, professional, highly motivated, highly organised individual who works well in a fast-paced business environment.

**Duties and Responsibilities**
- Diary management and triaging the workflow through the State Manager’s office, which may include complex or sensitive requests, anticipating and managing changing circumstances and ensuring priorities and deadlines are met.
- Meeting preparation, coordinating papers, speaking notes, briefing notes and regular reports for the State Manager.
- Written and verbal communication to the Victoria Leadership Group and Victoria Office staff.
- Communicate with influence in order to progress decisions and deliverables.
- Develop and maintain effective working relationships with internal and external stakeholders. Represent the State Manager and Victoria Leadership Group in dealings with internal and external stakeholders.

**How to Apply**
Applicants are required to provide up to a one-page summary (no more than 500 words) that outlines skills, knowledge, and experience and why you should be considered for this vacancy. You should take into consideration the position overview (including any detailed position specific requirements) when drafting your response. Where possible include specific relevant examples of your work.

The APS work level standards accommodate the diversity of roles across the APS and are structured to clearly differentiate between the work expected (i.e. responsibilities and duties) at each classification level.

In the eRecruit (the department’s online recruitment system) you will also need to:

- upload a Curriculum Vitae
- provide contact details for 2 Referees.

**Eligibility**

**Citizenship** - to be eligible for employment with the Department, you must be an Australian Citizen or, in limited circumstances, in the process of obtaining it.

**Please refer to the Job Information Pack for more information about the role.**

Job Information Pack Opens in new window

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