Receptionist/administration Assistant

2 days ago

Caulfield North, Australia Family and Trauma Centre Full time

We are a busy Psychology Clinic based in the inner South Eastern Suburbs of Melbourne looking for an Administration Assistant to join our team. We are after a mature, responsible individual with great communication skills and customer service skills, as well as be able to work well under pressure. This is a job shared position.

**Some tasks and responsibilities may include**:

- Maintaining calendar, scheduling meetings, and booking appointments.
- Replying to Bookkeepers, managing expenses, and bill-paying.
- Help keep schedules and routines.
- Sorting documents and materials into our online folder structure.
- Answers telephone calls and taking detailed messages as required.
- Pro-actively chasing up the required documentation and information as needed.

**You will need to have**:

- Ability to take initiative with little supervision working both autonomously and collaboratively
- An uncompromising attitude towards discretion and confidentiality
- A keen eye for detail and accuracy and strong proofreading skills
- Have sound organizational and time management skills with the ability to prioritize and reprioritize at short notice
- High-level problem solving, research/investigation and analytical skills

**Desired Traits**:

- Previous experience in a similar role
- Ability to take initiative with little supervision working both autonomously and collaboratively
- Strong interpersonal skills including, negotiation, diplomatic, assertive and empathetic with a high degree of emotional and social intelligence in all aspects of the role

**Some Benefits**:

- Excellent work-life balance and family-friendly environment
- An inclusive and caring team culture
- Very flexible work culture to suit your needs

**Job Types**: Part-time, Permanent

Work Location: In person

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