Aps 3 - Administration Support Officer

1 week ago

Amberley, Australia Australian Government Department of Defence Full time

$62,863 - $69,265 (plus Super)
- Amberley - QLD

**The Role**
The Administration Support Officer provides administrative and executive support to the Commanding Officer and the Executive Leadership Team within Joint Logistics Unit (South Queensland).

You will liaise and engage with key internal and external stakeholders as well as coordinate key activities, engagement, and tasks as required.

Key duties will include:

- Resolve customer enquiries, provide information and options, and/or refer customers to the appropriate functional area.
- Maintain a records management system, coordinate, record and monitor correspondence flow, including distributing electronic and paper-based documents and handling confidential material.
- Carry out quality control activities to ensure work is being performed efficiently and in accordance with instructions and procedures.
- Manage expectations and daily workflow alongside other administration tasks and needs, and checking the accuracy of information.
- Cultivate effective stakeholder relationships key stakeholders of the business and ad-hoc administrative support.

Administrative support to the Commanding Officer including:

- Inbox management and prioritisation/flagging of messages requiring action.
- Organising domestic travel arrangements (Travel, Car & Accommodation) to ensure a seamless journey, including credit card and expense management.
- Diary management including arranging meetings with internal/external parties, responding to invitations etc.
- Secretariat duties including compiling meeting packs and presentations for key meetings.

Administrative support the Executive Officer including:

- Secretariat duties including generating agendas, scribing and completing meeting minutes for key meetings, and the coordination of events and team functions.

**About our Team**
The Command and Executive Team manage the strategic operations of Joint Logistics Unit South Queensland.

It is a small team consisting of the Commanding Officer, Executive Officer, Unit Warrant Officer and Administration Support Officer.

To be successful in this role you will have:

- Have functional expertise in an Assistant or similar role supporting at the Executive level
- Exercise independent judgement and resolve workplace issues with a degree of guidance and monitoring from more senior staff.
- Strong attention to detail and high level of confidentiality
- Work under general supervision and direction, exercising some autonomy regarding how work tasks are performed.
- Excellent organisation and planning skills.
- Technologically savvy - experience in using full Microsoft suite, video conferencing, etc.
- Excellent administrative and communication skills.

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