Business Support Officer

2 weeks ago


Fortitude Valley, Australia RPS Group Full time

**What you will be doing**

**General Administration**:

- Ensure accurate setup of projects in D365 according to contract terms, including validation of contracts and budget allocation.
- Timely submission and verification of timesheets, as well as coordination of leave entries in HR systems.
- Assist in the monthly invoicing process, including preparation of Statutory Declarations, timesheets, and reports.
- Liaise with RPS Finance team to support proper and timely management of projects
- Support monthly project performance reviews, analysis, and reconciliations.
- Aid in preparing weekly and monthly reports for the Place and Environment Division and associated Business Units.
- Assist in monthly forecasting and reporting processes as required.
- Provide support to client teams and projects when necessary.
- Support the development, implementation, and operation of new systems and processes within the Place and Environment Division.
- Coordinate arrangements for high-level project meetings, including room bookings and equipment setup.
- Handle general document control and formatting tasks.
- Manage archiving, including dispatch and retrieval of documents.
- Assist in conference and event bookings/representation.
- Perform general administrative duties as directed, including catering and travel bookings.
- Facilitate site mobilisation/demobilisation activities, including training, medicals, and registrations.
- Provide reception coverage during breaks and other duties as required.

**Who you are**

**Education and Experience**:

- **Essential**: Minimum of 3-5 years' experience in a similar administration support role.
- Experience in project controls role, supporting teams in project setup, tracking, reporting, invoicing, and forecasting.
- Intermediate commercial skills with supplier, invoice, and contract management.
- Intermediate to advanced proficiency in Microsoft Office suite (Word, Excel, and Adobe), database, and financial management systems.
- Ability to work at a fast pace, managing multiple activities while maintaining composure.
- Demonstrated ability to produce quality and accurate work.
- High levels of initiative and ability to work autonomously with mínimal direction.

**Skills and Abilities**:

- Excellent communication skills and ability to build relationships across diverse stakeholders.
- High attention to detail and commitment to maintaining quality standards.
- Willingness to learn new systems and develop new skills.
- Strong organisational skills and ability to prioritise competing demands under pressure.
- Sense of initiative and self-motivation, coupled with the ability to work effectively in a team-oriented environment.

**What’s on Offer**

Along with a competitive salary, RPS provides a diverse and inclusive work environment amongst a team of dedicated and pragmatic environmental experts. RPS offers many benefits to ensure your professional development & well-being; these include but are not limited to:

- Flexible, friendly team with hybrid working
- Certified Family Inclusive workplace - Flexible Work Arrangements available
- 1 x Professional Membership p.a. reimbursement
- Paid Parental and Partner Leave
- $250 Active Lifestyle Allowance p.a plus other health and wellness initiatives
- Additional annual leave purchase scheme + salary packaging
- Professional and technical development programs incl, study assistance and online learning etc
- Active social clubs, Employee Assistance Program, Service Recognition and more++

**About RPS**

RPS is a Tetra Tech Company. We are a global professional services firm of 5,600 people. Operating in 125 countries our people are as diverse as the communities and clients we represent. Together, we define, design, and manage projects that create shared value in a complex, urbanising and resource-scarce world.

We solve problems that matter to our clients and their communities. We are easy to work with, we are confidently pragmatic, and we have a winning mindset. Making complex easy.

**Our Commitment**

We are respectful, acknowledge diversity, and recognise the potential and contribution of everyone. We bring out the best in one another, always assuming best intent. People who learn and grow thrive in our business, sharing in our success.

**Ready? Let’s go**

**Our Approach**

Our people live our purpose, deliver our promise, and demonstrate our behaviours every day. Our behaviours define who we are. Developed by our people, they underpin everything that we do. They create the memorable experiences we are known for and make RPS a great place to do great work. ‘Stronger Together’ is one of our five core behaviours and it is inherent in creating an inclusive workplace: ‘We are respectful, acknowledge diversity, and recognise the potential and contribution of everyone. We bring out the best in one another, always assuming best intent. People who learn and grow thrive in our business, sharing in our success.’

**Recruitment Age



  • Fortitude Valley, Australia RPS Group Full time

    RPS has an exciting full-time opportunity available for a Business Support Officer (BSO) to provide high quality and timely administrative support to our Brisbane team based in Fortitude valley.. **About the role** The role is varied and busy, and you could expect to be regularly involved in: - Coordinating and assisting with the preparation of fee...


  • Fortitude Valley, Australia Peabody Energy Full time

    **About the role**: We are currently seeking a **Business Support Officer** to be based at our Fortitude Valley office. Reporting to the Lead Procurement, the scope of your role will be to contribute to the operational excellence of the end-to-end process for the purchasing and paying of supplies, services, and equipment for mining operations. The employee...


  • Fortitude Valley, Australia Urban Utilities Full time

    Permanent Part Time, 4 days per week (30.4hr/week)- $44.20/hr base + super (up to 14%) + leave loading- Location: Fortitude Valley with hybrid and flexible working arrangements There’s No Us Without U. Care with Us, for Today and Tomorrow There's no life without water, and at Urban Utilities, we live and breathe that knowledge every single day. It's why...


  • Fortitude Valley, Australia Service Stream Full time

    Primary LocationQLD - Fortitude Valley - Kingsgate - Job Description SummaryAn exciting opportunity has arisen for a Business Administration Support Officer to join Service Stream undertaking the UU MECS contract - About the Role Service Stream’s Utilities division are currently seeking a Business Administration Support Officer to join our growing company....


  • Fortitude Valley, Australia GenusPlus Group Full time

    Competitive Remuneration | Permanent Full time - Collaborative Teams - ASX listed company with exciting growth targets **he Business** A rapidly growing ASX listed company, Genus Pole Foundations Australia Pty Ltd is a subsidiary of GenusPlus Group (GNP). Genus PFA is an electrical contractor specialising electrical services and solutions. **The...


  • Fortitude Valley, Australia RPS Group Full time

    **What you will be doing** **Project Administration**: - Ensure accurate setup of projects in D365 according to contract terms, including validation of contracts and budget allocation. - Timely submission and verification of timesheets, as well as coordination of leave entries in HR systems. - Assist in the monthly invoicing process, including preparation...


  • Fortitude Valley, Australia Bright People Full time

    **Bright People **is an Australian headquartered People Advisory business that lifts capability. In a world of new competition, technology transformation, and rising customer expectations, Bright People partner with leaders to support their organisation to overcome challenges, improve capability and increase their competitive advantage. We translate strategy...


  • Fortitude Valley, Australia Australian College of Technology and Business Pty Ltd Full time

    **Australian College of Technology and Business, Brisbane** **Position**: Administrative Officer **Department**: Administration **Reports to**: Administrative Manager **Job Summary**: The Administrative Officer is responsible for providing comprehensive administrative support to the Administration Department and its staff. The role involves a variety of...


  • Fortitude Valley, Australia AECOM Full time

    Company Description **At AECOM, we’re delivering a better world.** We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive. Our clients trust us to bring together the best people, ideas,...


  • Fortitude Valley, Australia AECOM Full time

    Company Description At AECOM, we’re delivering a better world. We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive. Our clients trust us to bring together the best people, ideas,...