Ohana Event Coordinator

JLL supports the Whole You, personally and professionally.
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.
**About Us**:
Our Work Dynamics business line works with some of the world's leading organisations to provide onsite solutions.
We take pride in having ‘a talent for talent,’ a culture that develops world-class teams, where talented people learn from and inspire each other. We give our people a transparent, flexible, and agile way to progress their career within JLL and achieving their ambitions.
**The Role**:
The Event Coordinator will support all experience requests and event execution and can expect direct interaction with employees, executives, customers, partners, and guests. You will work closely with Event Supervisors and the entire Real Estate & Workplace Services (REWS) hospitality team to deliver best in class experiences that are unique.
The focus is on ensuring smooth execution and operational excellence during live events, utilizing internal event management tools, templates, and approved scripts to ensure all events are “next level” and follow logístical procedures, checking that all factors are accounted for to remain Salesforce compliant, aligning and collaborating with multiple departments, vendors, contractors and agencies. Your responsibilities include but are not limited to:
Oversee operational excellence for the holistic guest experience during executive receptions, partner events, employee events, and other gatherings on the Specialty floors and Employee floors
Demonstrate strong customer service skills and proficiency in executive interactions during events.
Efficiently multitask and manage multiple simultaneous live events.
Ensure consistency with the client’s brand and design standards in all customer-facing areas during events, including adherence to photography guidelines.
Execute logistics for customer-facing meetings, company-wide events and programs during the live event phase.
Manage on-site event logistics to ensure adherence to all Health & Safety and Global Security & Safety policies, with supporting documents readily available if required (e.g., COI, PLI, SWMS, Risk Assessments).
Utilize the REWS ticketing system and run sheets to manage assigned events from start to finish during live execution.
Manage external relationships (agencies, vendors) on-site during live events.
Assist with any reasonable request made by management.
Availability during evenings, weekends, and after hours is required on an as-needed basis for event execution.
What you will bring
You have experience working in a similar role in a corporate environment and now looking to take on your next challenge. A passion for quality, with an eye for detail to ensure the best delivery of services, is essential for this role.
**What to expect from us**:
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace.
We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
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