Events Coordinator

3 days ago

Sydney, Australia Zimmer Biomet Full time

At Zimmer Biomet, we believe in pushing the boundaries of innovation and driving our mission forward. As a global medical technology leader for nearly 100 years, a patient’s mobility is enhanced by a Zimmer Biomet product or technology every 8 seconds.

As a Zimmer Biomet team member, you will share in our commitment to providing mobility and renewed life to people around the world. To support our talent team, we focus on development opportunities, robust employee resource groups (ERGs), a flexible working environment, location specific competitive total rewards, wellness incentives and a culture of recognition and performance awards. We are committed to creating an environment where every team member feels included, respected, empowered and recognised.

**What You Can Expect**:
As our **Medical Events Coordinator**, you’ll be responsible for organising and executing engaging, compliant educational events for healthcare professionals across Australia and New Zealand. This hands-on role will see you manage event logistics, travel bookings, compliance processes, and budgets - all while building strong relationships with internal teams and external partners.

**How You'll Create Impact**:
Event Coordination
- Plan and coordinate all medical education events in Australia and New Zealand, from local workshops to inter-regional programs.
- Manage registrations, promotional materials, websites (including event platforms like CVENT), and event reporting.
- Act as the main contact for venues, travel providers, catering, AV, and other vendors.

Travel & Logistics
- Handle all participant travel bookings in line with company policy.
- Ensure smooth delivery of all on-site event activities (travel approximately 20% of the time).

Compliance & Documentation
- Prepare and manage event documentation to meet global compliance standards.
- Maintain accurate records in compliance systems (e.g., Medispend) and support internal and external audits.

Financial Administration
- Process and reconcile event-related expenses via systems such as Concur.
- Monitor budgets, track expenses, and handle accruals.

**What Makes You Stand Out**:

- Proven experience in event coordination, preferably in healthcare, medical devices, or regulated industries.
- Strong organisational skills with an ability to manage multiple priorities and meet deadlines.
- Excellent relationship-building and communication skills.
- Confident working with systems like CVENT, Concur, Medispend (or willingness to learn).
- Proficiency in Microsoft Office suite and comfort working with data and reporting.
- Qualification in business administration or event management is ideal.

**Travel Expectations**:

- 20% to support the planning and execution of ZBI ANZ events on-site as required.

EOE/M/F/Vet/Disability

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