Hcm Project Coordinator, Apac

Description

Supports Project Managers in the coordination of project activities and deliverables. Provides visibility on various aspects of project resourcing, schedule, and financial status. Ensures adherence to the company’s methodology.

Essential Functions

**Tracking & Reporting**:
The Project coordinator tracks and reports the status of projects based on updates from the project
- Keeping an up-to-date repository of project deliverables, tracking completion and review processes.
- Monitoring financial tracking of the project including submission and payment of invoices on deliverable completion
- Set up and track project logs for deliverable handover,
- Track and analyse project performance, cost performance, schedule and report to the management on the changes
- Track and analyse action risks and issues logs within both the Client and Rizing’s systems.
- Prepare required Client and Rizing status reports and maintenance of project schedules.

**Ensure project management standards are followed**:

- Support the Project Manager/s to meet customer project management processes and reporting requirements.
- Perform regular assessments of project and highlight areas for improvement or consolidation.
- Communicate to management changes to the project scope, project schedule, and project costs.
- Managing a resource capacity plan or resource forecast to help understand resource availability for projects.
- Report and escalate to management as needed.
- Close project and documentation, pass project deliverables to operations.

**Liaison**:

- Liaison with customer PMO and program partners to ensure agreed program processes and reporting standards are adhered to.
- Track interaction with program partners to ensure dependencies are managed and issues are quickly resolved. Escalate to project manager when required.

Essential Functions (Continued)

**Support the Team**:

- The Project Coordinator will support the Project Director, Project Manager, Team Leads and Project Team members in delivery to their commitments by supporting and coordination
- Assist the team to achieve the outcomes of the project
- Set up and minute team meetings, escalating actions and issues as needed.
- Participate in team activities.

**Project Coordination & Management**:

- Support project setup process, including setup forms, creation, and ongoing management of relevant projects.
- Maintenance of project compliance and storage of project information and documentation.
- Project kick-off management, ensuring people are inducted and have the necessary tools, systems access, and other logístical requirements.
- Coordination of the weekly project meeting, gathering reports, confirming attendees, and keeping a record of actions/deliverables/risks/issues/learnings/HSEC and updating the project register.
- Regular status updates for Project status dashboard.
- Monitoring consulting hours and travel expenses against project budget.
- Implementation of quality control processes and the associated Health metrics for projects.
- Assistance with project methods, tools and practices.
- Assistance with testing tools and techniques.

Required Qualifications
- Bachelor’s Degree in relevant discipline; Information Systems, Project Management, Business Administration, Finance, or equivalent experience.

Desired Qualifications
- Project Management Certification (PMP, Prince2, CAPM).

Knowledge, Skills, and Abilities (KSAs)
- Experience working in a PMO as Project Control Officer/Controller/Analyst/Coordinator or Manager).
- Experience supporting multiple project managers simultaneously, ensuring work priorities are completed on time and within budget.
- Experience working in and developing strong and collaborative relationships in large and diverse teams.
- Skilled in developing reports and presentations that effectively communicate key learnings from a project.
- Experience with project management practices and tools to create, manage, and track project performance, cost, verify scope.
- Excellent written and verbal communication skills to enable effective and appropriate interaction at all levels within the organisation, and to enable the preparation of well structured, accurate and concise documents and reports.
- Strong problem-solving skills: using rigorous logic to solve difficult problems with effective solutions, looking beyond the obvious.
- Exceptional influencing and negotiation skills.
- Excellent interpersonal and listening skills with the ability to build relationships and handle difficult issues
- Excellent Microsoft Office 365 skills including Teams, SharePoint, OneNote, Excel, Word and PowerPoint.
- Skills in project planning and scheduling utilising Smartsheet.

Work Environment and Special Consideration
- Works in a professional office and/or remote office environment.
- Routinely uses standard office equipment such as laptops, monitors, phones, and headsets. May also use whiteboards and/or virtual meeting rooms.
- Willingness