Administrative Assistant

Reference Number
- 54591
- Employment Type
- Full Time Ongoing, Part Time Ongoing
- Entity
- Monash Health
- Department
- Surgical, Perioperative and Procedural Division
- Location
- Dandenong Hospital
- Position Summary
- Support our Anaesthesia Departments and Directors
- Dandenong Hospital based or work across multiple sites
- Full and Part time positions available

Monash Health is excited to announce new Administrative Assistant positions within its Anaesthesia and Perioperative Medicine department.
- Multiple administrative positions available within the Department of Anaesthesia and Perioperative Medicine
- Support our Anaesthesia Departments and Directors
- Dandenong Hospital based or work across multiple sites

**About Anaesthesia and Perioperative Medicine at Monash Health**

The Department of Anaesthesia and Perioperative Medicine at Monash Health consists of over 100 consultant anaesthetists, over 40 registrars and residents and 6 pain and research nurses. We are divided into three departments:

- Monash Medical Centre Clayton, which also covers Monash Medical Centre Moorabbin and the Kingston Centre
- Dandenong Hospital, which also covers Cranbourne Integrated Care Centre, Casey Hospital.

We provide services to acute and chronic pain patients, pre-anaesthetic clinics, endoscopy, radiology (including MRI and interventional procedures), cardiology catheterisation lab, the mental health unit and the emergency department.

Our operating theatres have elective and emergency surgery in all the major adult surgical specialties including cardiothoracics and neurosurgery, with the support of an adult intensive care unit. With Monash Children’s hospital an important part of Monash Health, we assist in the care of a wide range of paediatric surgical cases with the backup of a special care nursery, neonatal intensive care unit and a paediatric intensive care unit on site.

We also are actively involved in many of the 8,000 births a year at Monash Health, both in the delivery suite and the operating theatre.

**About The Role**

The role of the Administrative Assistant is to provide support to the Department of Anaesthesia and Perioperative Medicine, ensuring efficient and effective day-to-day operations of the Department. The Administrative Assistant is the “face” of the department and as such, will be expected to create an excellent first impression, providing a friendly, courteous and professional manner in all interactions.

As Administrative Assistant in the Anaesthesia Department you will:

- Possess and use excellent administrative/secretarial skills (e.g., word processing, office organisation, scheduling, and diary management)
- Provide services at a department management level including attending to organisational matters, such as scheduling meetings, compiling agendas, collating meeting minutes, liaising with other departments or programs and involvement with routine correspondence
- Coordinate and plan events, including support for communication, catering, purchasing of goods and set up, in consultation with the appropriate managers and departments to ensure smooth running of audits, exams, staff meetings, educational meetings, multi-disciplinary team meetings, seminars and department functions
- Support the department in the coordination and administration of its recruitment, in conjunction with the Human Resources Unit
- Support and/or manage the department rostering, inclusive of on-call and Kronos administration
- This role will be called on to provide administrative leave cover to the administrative assistants across the various Monash Anaesthesia Departments.

**About You**

You are an experienced administrative or personal assistant who demonstrates a flexible, can-do attitude and strong organisational, communication and time management skills. You also possess the following:

- Ability to prioritise own workload, multiple tasks and meet deadlines
- Ability to deal with difficult matters in a professional manner at all times, and to be able to work under pressure when certain situations arise
- Highly organised, ability to prioritise and multi-task and meet deadlines in a fast paced environment
- Demonstrated ability to manage a range of complex tasks within and across a number of areas at the one time
- Ability to effectively communicate with multi-function streams and diverse stakeholders
- Excellent interpersonal skills with demonstrated ability to interact with all levels of the organisation
- Demonstrated high level of Customer Service
- _Knowledge of medical terminology (_**_desirable_**_)_
- _Understanding of quality management issues, especially systems and processes for achieving continuous quality improvement (_**_desirable_**_)_

**What You Need**
- Extensive administrative experience in a healthcare setting is highly desirable but similar experience in other industries will be considered
- High level of competency in the use of PC Windows, including Outlook, Microsoft Wo