Bid / Tender Administration Assistant

**About oOh**:
oOh is a leading operator in Australia and New Zealand’s fast-growing Out Of Home advertising industry and our purpose is to make public spaces better We create deep engagement between people and brands through Unmissable location-based media solutions that inform, entertain and inspire. Our network is unparalleled, with a diverse portfolio of 37,000 classic and digital signs across roadside, retail, airport and place-based media offering in CBD office towers, cafés, bars and universities.

**Our Culture**:
Discover an organisation united by passion, respect, and imagination where you'll find rewarding opportunities, diverse experiences and an amazing culture. With 900+ professionals dispersed across Australia and New Zealand, we’re proud collaborators. You'll have the opportunity to work with talented and dedicated colleagues, while developing and expanding your career. In a community as diverse as ours, everyone here has an impact. You’re encouraged to be bold and brave, to push the boundaries, to celebrate wins and also to learn from mistakes which is integral to innovation. Become part of a fun, open family that’s unified and motivated by common goals and determination. You’re supported and encouraged at oOh. There’s always someone to help you when you need it.

**The role**:
We’re looking for an experienced Administrator to join our team on an initial 12 month parental leave fixed term contract as a Bid / Tender Administration Assistant. This role helps support activities throughout the bid/tender lifecycle including:

- Liaising with various internal stakeholders to collect content for current and upcoming proposals
- Working alongside the Bid Manager to review content and help put into appropriate format and document
- Managing stakeholder diaries including meeting bookings and deadline due dates
- Writing and compiling meeting minutes
- Producing project and status reports, and providing updates to the team on tender milestones and progress
- Collating and managing content library for future proposals including version history, naming conventions, ensuring documents are stored in correct files and systems
- Other ad hoc tasks as required

**The Experience**:
You’ll have a background as an Administration Assistant, EA/PA or Contracts Administrator, be meticulous with an eye for detail, and be able to prioritise your tasks effectively. You are a strong communicator and an expert collaborator who can bring together cross-functional teams to achieve outcomes. Intermediate MS Office (Word/Excel/Outlook/PPT) is required. Exceptional time management and organisational skills with the ability to work within tight deadlines. A dedicated team player who thrives on pro-activity and is enthusiastic with a can-do attitude

**oOh Benefits**:

- Whether you’re in the office, or working from home, you’ll have the opportunity to work in a truly flexible capacity in an environment where you can bring your best self.
- Camaraderie comes first at oOh and you’ll work in a collaborative, fun, creative team and a culture that fosters growth and belonging. Our exciting social calendar allows our teams to build deep connection.
- Strive for your best self - Internal and external training plus structured and defined career paths
- Purchase additional annual leave, inclusive paid parental leave policy that supports all parents and carers, 2 paid days/yr community service and volunteering leave
- Free EAP confidential counselling and mental health support
- Active Reward and Recognition Program for peer-to-peer kudos
- Novated leasing, discounted gym membership

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