Office Manager

2 days ago

Burwood, Australia Rectifier Technologies Full time

**Location**: 97 Highbury Road, Burwood 3125, VIC, Australia
Full Time
Rectifier Technologies is a global, high-tech company specialising in innovative design
and manufacturing of medium and high-power conversion modules and systems which
service the industrial controls, public utility, mining, telecommunications, and Electric
Vehicle (EV) charging markets. We are seeking an Office Manager to join our team in
Australia. This person will be integral in the smooth running of the operations in our
Melbourne office and support our international team.
The applicant must list in a cover letter their demonstrated experience and proficiency in

**all the following items**:
**Must have**:

- Oversee the smooth running of the office in Melbourne under the direction of the

General Manager.
- Provide administrative tasks to the head office finance team and the executive

officers (CEO and CFO, other directors)
- Assist the General Manager in preparing budgets and tracking project costs,

including completing of timesheets.
- Manage purchasing of office supplies, engineering materials and fulfilling sales

orders. This will involve using the Material Requirements Planning system in an
ERP system.
- Provide administrative assistance to personnel in all departments across the

corporation
- Oversee site maintenance - coordinating with the landlord, cleaners, lunchroom

supplies, and including the dishwasher.
- Event management - company events, customer, supplier events, social event

planning and organisation.
- Preparation of presentations for management.
- Support the coordination of the Company’s presence at local and overseas

conferences and shows.
- Coordinate travel arrangements for local and overseas staff and guests.
- Prepare HR documents, employment agreements, inductions documents, and

performance assessment documents. Conduct new staff inductions.
- Handle OH&S first aid reporting.
- Write procedures including HR, OH&S, and corporate procedures and work

instructions, and monitoring compliances
- Assist in ISO9001 audit preparation and execution.
- Coordinate logistics, including getting quotes and organising shipping labels.

**Other requirements**:

- Minimum level of experience required 5 years.
- Complete a qualification - diploma or bachelor's degree preferably in business

administration or project management.
- Must have a strong eye for detail, be well organised with good time management

determined to complete tasks.
- Must be a self-starter, be a team player and require mínimal supervision
- Must have excellent written and verbal English communications skills
- Ability to communicate across language/cultural boundaries and be a relationship

builder.
- Must be trustworthy and be able to keep confidences
- Ability to use Microsoft Office, and ERP systems such SAP ByDesign
- Have experience with bookkeeping
- Have experience with HR and OH&S handling

Must have Australian citizenship or valid permanent resident visa to work in Australia

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