Administration Assistant

7 days ago

Gepps Cross, Australia Polyaire Air Conditioning Products Full time

**Join a Market-Leading, Dynamic, and Innovative HVAC Company**
- **
Work Life Balance Monday to Friday ONLY. No Weekends or Shifts**:

- ** Collaborate as a team to deliver the best customer experience**:

- ** Be a critical part of driving Branch success**:

- ** Long-term career growth, competitive salary, and great benefits**

**About Us**:
Polyaire is an international manufacturer and wholesale distributor of air conditioning products, with 27 branches across Australia and over 50 years of experience. Established in 1973, our headquarters are in SA, with 27 branches across Australia, we lead the market by offering sustainable, cutting-edge AirTouch solutions that continue to revolutionise comfort in homes and businesses.

**The Role**:
As the Administration Assistant, you will provide essential administrative and data entry support to the Counter Sales team and Office Manager, helping ensure the efficient operation of the sales department. Your key responsibilities include;
- Process daily sales orders and complete all dispatch documentation.
- Process daily invoicing and assist to ensure sales orders are ready to be invoiced.
- Assist service team with credit claim processing.
- End of month KPI reconciliations.
- Maintain and update customer / product data base.
- Maintain an effective filing system.
- Work closely with warehouse personnel to ensure accurate and timely sales orders and deliveries.
- Assist our service team to deliver excellent customer service.

**What you Bring**:

- Excellent organisational skills and attention to detail
- Good computer literacy skills and familiarity of Microsoft Office Suit particularly MS Excel.
- High accuracy of data entry and data management.
- Strong work ethic and willingness to learn.
- Good level of communication skills and rapport-building ability.
- Competent knowledge of Enterprise Resource Planning (ERP) software systems (desirable)

This position will suit a self-motivated, 'hands on" individual who enjoys building relationships and working as a key member of the team.

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