Office Admin Assistant

11 hours ago

Gepps Cross, Australia Polyaire Air Conditioning Products Full time

**Based in Polyaire Head Office, Gepps Cross**:

- ** Full-time role**:

- ** Immediate Start**

**About POLYAIRE**

**Polyaire Pty Ltd** is an international manufacturer of quality equipment of HVAC systems supplying air filters, insulated flexible ducting, air grilles and vents, and fittings. Established in 1973, Polyaire headquartered in South Australia, and has 25 branches across Australia with counterparts in Malaysia, and the United Kingdom exporting extensive range of air conditioning products worldwide offering 1,000's of different items under the Polyaire and Zonemaster brands. Polyaire continued growth strategy and business values focus on providing sustainable solutions and comfort to customers in Australia and across different continents.

At Polyaire, we value diversity and inclusive work environment, support capability building and career growth of our people, and expound their full potential as our people is key to the business success. We emphasise on creating a safe work culture where our people enjoy a family-like workplace strongly engaged to get job done in a fast paced and diverse working environment.

**About the Role**

The purpose of this role is being the first point of contact for visitors and to provide administrative support for the various departments of the SA Head Office.

**Role Responsibilities**:

- ** Front Office duties**:

- Answering reception calls, meet and greet visitors.
- Sort and distribute all incoming and outgoing mails/packages/parcels and courier service.
- Ensure the front office and meeting rooms in a presentable manner.
- ** Administrative duties**:

- Update phone directory list, order and keep record of office stationery.
- Maintain office printers/copiers, toner and paper supply.
- Code and submit vendor invoices for payment for related admin purchases.
- Assist departments in printing, laminating, distributing, and filing of documents.
- Distribution and record of staff uniforms, and issuance of mobile phones.
- ** Human Resources duties**:

- Assist in job posting and coordinating the recruitment processes.
- Monthly updating of Organisation Charts.
- Maintaining temporary employees list.

**Requirement and Skills**
- Minimum 2 years of experience in administrative, front office, or HR coordination related roles.
- Provide excellent customer service to clients, visitors, management, and other employees.
- Strong attention to detail.
- Strong interpersonal and communication skills.
- Time management and organisation skills.
- Good problems solving skills.
- Computer literate and well-verse with MS suite office.
- Good command of English (written and verbal).

**Personality Traits**
- A good communicator with active listening ability.
- Multitasking expert and work independently to get job done.
- Calm and empathic when coping with constant interruption.
- Positive and demonstrate a ‘Can-do’ attitude.
- Always happy to assist others.

If you are a fast learner and enjoy multitasking office environment, meeting people and seeking for a rewarding career, we want to hear from you

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