Administrator

21 hours ago

Perth Airport, Australia CEA Full time

**Posted**:
05/11/2025

**Closing Date**:
05/12/2025

**Job Type**:
Permanent - Full Time

**Location**:
Perth Airport

**Job Category**:
Administration

**About Us**

CEA is the leading distributor for world-renowned capital equipment brands JCB agricultural and construction equipment, Atlas Copco, Ditch Witch and Dynapac.

Supplying a diverse range of equipment to a wide variety of industries CEA actively supports customers in the construction, agriculture, government, infrastructure, defence, waste management, mining, civil works, utility maintenance, and recycling sectors.

Offering extensive sales, parts and service support through our network of branches and dealers CEA is committed to ensuring the highest standards when it comes to supporting the needs of our growing customer base.

PART OF THE CFC GROUP OF COMPANIES - Think Safe Act Safe.

Job Description

**ABOUT THE ROLE**

This is a dynamic, varied, and rewarding position for a well-organised individual who thrives in a support-focused, service-oriented environment. As the **Service Administrator**, you will play a key role in supporting the Service Department, ensuring all administrative processes related to service operations are completed accurately and efficiently. You’ll be involved in everything from managing service paperwork to liaising with contractors and processing quotes and purchase orders. This is an excellent opportunity for someone with strong communication skills, high attention to detail, and a proactive approach to problem-solving.

**Responsibilities**:

- Assist the Service Manager or Service Supervisor with incoming customer calls, asking relevant questions to ensure accurate and timely responses
- Ensure all warranty repair orders are submitted within 14 days of job completion
- Manage invoice processing, including the opening and closing of service jobs
- Create and process Purchase Orders in the system, ensuring prompt authorisation for payment
- Prepare service quotes using the Reynolds and Reynolds system
- Liaise with sublet contractors to coordinate outsourced work
- Allocate technician hours to relevant repair orders
- Complete weekly timesheets and ensure accurate hour tracking
- Ensure all service-related paperwork is filed and maintained in an organised manner
- Suggest and recommend process improvements to increase efficiency
- Ensure compliance with relevant OH&S requirements at all times

**Role Requirements**:

- Proven ability to use Microsoft Suite including Outlook, Word, Excel and PowerPoint
- Demonstrated experience in managing administration within a mechanical or technical service department
- Strong communication and coordination skills, with the ability to liaise confidently with internal teams and external suppliers
- Experience using the Reynolds and Reynolds system (preferred)
- Ability to generate service-related system reports and manage data efficiently
- High attention to detail and ability to follow established company policies and procedures

Desired Skills and Experience

**Why Join Us**:

- Competitive salary based on experience
- Ongoing professional development and training (internal and Factory-based)
- Reward and recognition programs
- Family-owned and growing business with career growth opportunities locally & nationally
- Supportive and friendly team culture
- Employee assistance and wellbeing program for you and your household
- Stable employment and long-term career opportunities

  • Administration Assistant

    21 hours ago

    Perth Airport, Australia CEA Full time

    **Posted**: 04/03/2025 **Closing Date**: 04/04/2025 **Job Type**: Permanent - Full Time **Location**: Perth Airport **Job Category**: Administration **About Us** CEA is the leading distributor for world-renowned capital equipment brands JCB agricultural and construction equipment, Atlas Copco, Ditch Witch and Dynapac. Supplying a diverse range of...

  • Training Administrator

    3 days ago

    Perth Airport, Australia Railtrain Holdings Group Full time

    **About us**: We’re Railtrain Holdings Group (RHG), one of Australia’s largest providers of train crews, and we specialise in supplying highly skilled rail staff, as well as bespoke training offerings as an RTO (Registered Training Organisation), to Australia’s largest operators. Because of this we focus on attracting and retaining only the very best...

  • Workshop Administrator

    7 days ago

    Perth Airport, Australia Page Personnel Full time

    Free Parking On Site - Competitive Salary **About Our Client**: My Client is one of Australia's largest independently owned and operated logistics and transport companies. They offer a broad range of logistics services including: full end-to-end solutions, lead logistics and off site receiving for the energy and resource sectors, freight, warehousing,...

  • Hseq Administrator

    20 hours ago

    Perth Airport, Australia Pacific Energy Full time

    Enjoy a newly created 9-Day Fortnight based in Kewdale - Learn and develop with experienced HSEQ professionals - Positive and collaborative working environment **Our Company** Pacific Energy is an Australian market leader in the provision of sustainable distributed energy. We’ve been servicing remote townships, utilities and the mining industry for more...

  • Administration and Compliance Manager

    2 weeks ago

    Perth Airport, Australia Australia Post Full time

    **Help us deliver like never before** At StarTrack, we’re focused on our people, on teamwork and on helping you to get the job done. And as Australia’s largest freight and logistics provider we know a thing or two about delivery. **About the opportunity** We are seeking a capable Administration & Compliance Manager to oversee administrative operations...

  • Reception/administration Assistant

    2 weeks ago

    Perth Airport, Australia Australia Wide Office Staffing Full time

    $33.94 plus Super - Monday to Friday - 8.00am to 4.30pm - Immediate start - Perth Airport location - 12 months temp - possible extension **The Client** Well established design and manufacturing company in Perth has an excellent opportunity for an experienced Receptionist/Administration Assistant to join their team. **Duties and responsibilities**: -...

  • Administrative Assistant

    3 days ago

    Perth Airport, Australia Prixcar Services Full time

    **The Company**: PrixCar Services is an automotive logistics company specialising in Vehicle Transport, Vehicle Processing and Storage, Fleet Conversions and Dealer Vehicle Storage. Over the last 35 years we have grown to offer a wide range of specialised services including damage surveys, paint & panel rectifications, vehicle build ups including fleet...

  • Health and Safety Administrator

    6 days ago

    Perth Airport, Australia SGS Full time $60,000 - $80,000 per year

    Company Description SGS Australia is a leading provider of Testing, Inspection, and Certification services, supporting multiple industries across the country with trusted expertise and technical excellence. Backed by SGS's global legacy of over 140 years, we operate one of the largest networks of accredited laboratories and field facilities in Australia,...

  • Health and Safety Administrator

    6 days ago

    Perth Airport, Australia SGS Full time $60,000 - $80,000 per year

    Company Description SGS Australia is a leading provider of Testing, Inspection, and Certification services, supporting multiple industries across the country with trusted expertise and technical excellence. Backed by SGS's global legacy of over 140 years, we operate one of the largest networks of accredited laboratories and field facilities in Australia,...

  • Sample Administrator

    2 weeks ago

    Perth Airport, Australia SGS Full time

    Company Description We are SGS - the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 96,000 employees operate a network of 2,700 offices and laboratories, working together to enable a better, safer and more interconnected world. **Job Description**: Join our dynamic...