Office Coordinator

2 days ago

Sydney, Australia tekskills Full time

**Role: Receptionist/ Admin support Specialist** **Sydney - 6 Months with possible extension** **Tasks and Other Duties** **Collaterals Issuance to Employees -** issue IDs, access cards and lanyards to employees, ensure that these are documented and received by employees thru Property Acknowledgement Record (PAR). **Purchase Requisitions** **(PR)** - Coordinate with sourcing team on obtaining quotes from vendors. Liaise with vendors in providing information/details as required by sourcing team. Request approvals to raise PR. Obtain cost codes from FP&A. Raise PRs through Oracle R12. Follow-up PO issuances from SSC team. **Vendor creation/vendor name change**: - Assist VGO/Sourcing team - in obtaining documents from vendors to comply with VGO requirements. Complete Vendor Assessment via "One Trust Tool"; Vendor Compliance Questionnaire and Vendor Creation Form **Office Supplies Management** - General office stationeries, collate and place orders, manage inventory, issue to requestors **Security - CCTV Review** - regular check that all cameras are working properly and live recording; test-check playback, validate time stamp **Visitors Management** - ensure that all visitors accesses are recorded and authorized. Ensure all visitors pass and temporary access cards are returned by visitors prior to leaving the site. Send/Forward exit notification triggers to CB Team. (Interim process until such time that there is an automated exit trigger from HR to CB team) **Building and Facilities Issues** - For base building related issues - liaise with Building Managers or raise work order request via JLL/CPM portals). For facilities issues - place service calls to vendors, get quotes for adhoc repairs, monitor and track early resolution. Maintain an update Incident reports spreadsheet. / WHS coordination. Maintain a calendar (spreadsheet) for PPM of equipment - ensure that planned maintenance service are done as scheduled. Maintain a file of service reports - (required evidences for audit purposes) Complete Environmental Sustainability Data spreadsheet (in SharePoint) - 6 monthly (usually February and August) as required by I&L. Input power consumption (KWH), paper waste, etc. and upload supporting evidences, i.e. AGL invoices, Shred-it/IM invoices. Complete Injury Illness data (coordinate with HR) WHS Coordination pre and post projects Property Management - coordination with landlord on building concerns, work permits and scheduling if needed, invoice concerns coordination **Job Type**: Fixed term Pay: $48,366.86 - $85,709.70 per year Schedule: - 8 hour shift Ability to commute/relocate: - Sydney NSW: Reliably commute or planning to relocate before starting work (required) **Experience**: - Office administration: 6 years (preferred) Work Authorisation: - Australia (preferred)

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