Project Support Officer, Civic Infrastructure

Location: Melbourne | CBD

Job type: Full time

Organisation: Development Victoria

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 488

**About us**

At Development Victoria we’re passionate about making Victoria a great place to be.

We create vibrant places across our state, through diverse and strategic property development and urban renewal projects.

As the Victorian Government’s development arm, we revitalise iconic public buildings, create important cultural and recreational facilities and repurpose public land, for all Victorians.

We also build great homes and communities where people and business can thrive, catering for different budgets, lifestyles and people - designed to be sustainable and affordable.

We help create a better Victoria.

**About the role**

We are seeking a Project Support Officer to support our Sports and recreation portfolio on a Full-Time Permanent basis. Reporting to the Senior Project Director in the Civic Infrastructure team, you will be a major contributor in all the project lifecycle phases. A key to the success of this role will be strong experience in contract administration.

**As a Project Officer, your key responsibilities will include**:

- Provide high level administrative and project support to a Project Director, Senior Project Managers and other team members, including preparing relevant documentation for meetings and taking accurate minutes.
- Work with a Project Director and Senior Project Managers to establish administrative processes and ensure the group complies with all reporting, legislative and departmental requirements.
- Coordinate the production of a range of reports including, monthly project progress reports, cost reports and monthly project risk register reports.
- Ensure all project staff use Development Victoria’s office systems correctly, including TRIM, the department’s record management system and PIMS, DV’s Project Information Management System.
- Liaise with internal and external clients, manage general and sensitive enquiries and ensure necessary follow up action is taken in a timely manner.
- Provide other duties as required to help in the delivery of the projects.
- Provide other duties as required to assist the organisation achieve its goals.

**About you**

**Ideally you will have**:

- Demonstrated ability in providing a range of high level professional administrative and project support in a construction or related environment.
- Experience in creating and maintaining office systems and procedures, and the ability to analyse and identify opportunities to improve processes and procedures.
- Proven initiative and ability to prioritise work, schedule own work, work with mínimal guidance and meet tight deadlines.
- Experience in dealing with complex and sensitive issues with a high level of discretion and judgement.
- Excellent interpersonal and communication skills and the ability to interact effectively with a range of personnel across the department and externally.

**Desired Skills and Experience**:
**Our Culture**

At Development Victoria we provide unique and rewarding career opportunities, enhanced by our diverse range of projects that really matter to people and to the future of our state - making every workday worthwhile.

We actively encourage sharing of knowledge and best practice across our teams. We respect and value every individual’s talents and contribution and harness these strengths to collectively achieve the kind of results we can all be proud of.

Development Victoria is an equal opportunity employer and is committed to making employment related decisions without bias or discrimination.