Office Manager

2 days ago

Seven Hills, Australia Rate Beat Mortgage Pty Ltd TA FLI Group Full time

Job Title: Office Manager ( Finance & Insurance)
Location: Seven Hills-2147 (NSW)
Reports To: Director or General Manager
Employment Type: Full-Time
Salary: $75,000-$85,000+Superannuation

Job Overview:
We are seeking an experienced and highly organized Office Manager to oversee daily operations and administrative functions within our finance and insurance broking business. The ideal candidate will coordinate between teams, ensure compliance, streamline processes, and support both Australian and offshore staff. You will play a key role in keeping the business running efficiently and professionally.

Key Responsibilities:
General Office Administration
• Manage day-to-day office operations across finance, insurance, and support teams.
• Act as the primary liaison between the Australian office and Indian KPO staff.
• Maintain calendars, schedules, and staff task trackers.
• Oversee document control, file management, and client record accuracy.
Team & Workflow Management
• Allocate tasks to admin and operations staff.
• Monitor workload and ensure deadlines are met (e.g., renewals, settlements, client submissions).
• Assist with onboarding, training, and performance support of internal teams.
• Coordinate leave requests, timesheets, and team communication tools (e.g., Zoho People).
Compliance & Quality Control
• Ensure processes follow AFCA, ASIC, and industry standards (Tier 1, MFAA/NCCP, FOS).
• Review client files for completeness and compliance before submission.
• Track key deadlines (insurance renewals, loan lodgments, etc.) and flag risks.
Client Support & Relationship Management
• Act as a point of contact for escalated client issues.
• Oversee service delivery standards and ensure a seamless client experience.
• Ensure timely issuance of insurance certificates, finance application updates, and documentation.
Software & Systems Oversight
• Administer core tools such as Zoho CRM, Zoho People, Xero, and CRM portals (e.g., ApplyOnline, Steadfast).
• Monitor workflows, update templates, and recommend automation improvements.
• Support digital onboarding, e-signatures, and integrations with partners.

Key Requirements:
• 3+ years experience in office management or operations role (preferably in finance or insurance)
• Strong understanding of financial services, insurance broking, or mortgage processes
• High attention to detail and strong time management skills
• Strong communication and leadership skills
• Familiarity with CRM systems, finance/insurance software, and cloud-based tools (e.g. Zoho, Xero, ApplyOnline)
• Tier 2 or Tier 1 General Insurance certification preferred (or willingness to obtain)

  • Office Manager

    3 days ago

    Seven Hills, Australia Airway Manufacturing Pty Ltd Full time

    Airway Manufacturing Pty Ltd delivers specialised HVAC services across NSW. We are seeking an experienced and highly organised Office Manager for an immediate start. This is a permanent, full-time role based at our Seven Hills office. The **Office Manager** will be responsible for managing daily office functions, supervising workflows, and ensuring...

  • Office Manager

    3 days ago

    Seven Hills, New South Wales, Australia Airway Manufacturing Pty Ltd Full time $80,000 - $120,000 per year

    Airway Manufacturing Pty Ltd delivers specialised HVAC services across NSW. We are seeking an experienced and highly organised Office Manager for an immediate start. This is a permanent, full-time role based at our Seven Hills office.The Office Manager will be responsible for managing daily office functions, supervising workflows, and ensuring compliance...

  • Office Manager

    22 hours ago

    Seven Hills, Queensland, Australia Air-Way Global Mfg. Full time $86,000 per year

    Airway Manufacturing Pty Ltd delivers specialised HVAC services across NSW. We are seeking an experienced and highly organised Office Manager for an immediate start. This is a permanent, full-time role based at our Seven Hills office.The Office Manager will be the company's only dedicated administrative and operational coordinator, responsible for managing...

  • Office Manager

    6 days ago

    Seven Hills, Australia Lucky White Goods Pty Limited Full time

    **Join Lucky White Goods Pty Ltd - A Leader in Home Appliances!** Lucky White Goods Pty Ltd is a trusted name in the home appliance industry, proudly serving Australian households. With offices in Sydney, Brisbane, Adelaide, Perth, and an exciting new location opening in Melbourne in 2025, we are expanding and looking for dynamic **Office Managers** to join...

  • Office Manager

    5 days ago

    Seven Hills, Australia Simotas Foods Full time

    **Office Manager** - Simotas Sydney's Leading Dairy Distribution Specialist **Location**: Sydney **Employment Type**: Full-time **Salary**: $74,000 - $80,000 plus super Join our family-owned food distribution business as we continue to grow and maintain our reputation for excellence in dairy distribution. We're seeking an experienced Office Manager to...

  • Office Manager

    2 days ago

    Seven Hills NSW, Australia Air-Way Global Mfg. Full time $75,000 - $90,000 per year

    Airway Manufacturing Pty Ltd delivers specialised HVAC services across NSW. We are seeking an experienced and highly organised Office Manager for an immediate start. This is a permanent, full-time role based at our Seven Hills office.The Office Manager will be responsible for managing daily office functions, supervising workflows, and ensuring compliance...

  • Personnel Officer

    1 week ago

    Seven Hills, Australia Om Security Pty Ltd ta CTC Communications Full time

    **Om Security Pty Ltd t/a CTC Communications** Om Security Pty Ltd is a local Award Winning, Security and CCTV installer, based in Seven Hills, NSW 2147. They partner with all the leading brands to provide customers great products/service at competitive prices. Currently they have a vacancy for a skilled and experienced Personnel Officer. **Job...

  • Payroll Officer

    1 week ago

    Seven Hills, Australia CDC NSW Full time

    Fixed term opportunity with one of Australia’s leading transport providers! - Work Locally | Seven Hills Office | Onsite Parking - Initial 3 months contract with a strong possibility of extension! **About Us**: ComfortDelGro (CDC) is one of the largest private bus operators in New South Wales and nationally. In New South Wales, you may know CDC NSW by our...

  • Purchasing Officer

    3 days ago

    Seven Hills, Australia Mektronics Australia Full time

    As one of Australia’s leading importers and distributors of specialist tools and equipment, we are looking for an experienced Purchasing Officer based in our Seven Hills offices. Operating for 40 years we have built a reputation for delivering high quality equipment with impeccable service. The position of Purchasing Officer will report through to the...

  • Safety Officer

    4 days ago

    Seven Hills, New South Wales, Australia Core Talent Pty Ltd Full time $60,000 - $90,000 per year

    Safety OfficerFull time, 6-month fixed term contract within a leading local council in Western SydneySupport the delivery of key safety programs and initiatives across diverse operationsCollaborative, values-driven workplace with a strong focus on community and wellbeingAbout the CouncilRecognised as one of the largest and most progressive councils in NSW,...