Executive Assistant to Director

**About the role**:
Due to ongoing growth within the organisation we are seeking an Executive assistant to the Executive Director of Change Futures. This part-time role (20 hours per week) offers great flexibility and variability. This role can be split across the week and can fit into school hours if needed.

This role will be based out of our Gordon Park office, as well as our Springwood office and home based as required. Some mileage compensation may be offered as needed.

We are looking for someone with previous experience as an executive assistant who is intuitive and proactive, and who has high attention to detail and excellent communication skills.

**About us**:
Change Futures is a Brisbane based not-for-profit organisation providing mental health services to a range of community groups. Our mission is to work with people of all ages to provide opportunities for positive change and to enhance their psychological and emotional well-being. We offer services between the Sunshine Coast, Brisbane, the Gold Coast, and into Northern NSW.

**At Change Futures we value**:

- Partnership with our clients, our staff and volunteers, our funders and other organisations to achieve mutually beneficial goals that resonate with our mission and vision.
- Authenticity requires that all of our people conduct themselves ethically and honestly.
- Individuality, diversity and difference are embraced and respected.
- We value Kindness and compassion for others.
- We Reflect on our ways of working and seek always to achieve positive change; to measure and review our results; and strive to learn and grow in our relationships, practices and processes.

**Responsibilities**:

- Diary and calendar management - including scheduling meetings and appointments;
- Support day-to-day meetings - including timetabling, taking minutes, sending reminders, generating follow up tasks and reports, organising hospitality tasks such as food and drinks. These meetings will includes Board meetings, Peer Mental Health network meetings, Leadership team meetings, face to face meetings in other regions, and one-on-one meetings;
- Organise accomodation and travel, including travel dates for meetings in other regions (e.g. NSW);
- Monitor and organise new and existing Reporting contracts - including, monitor deadlines, organise signatures, information collection, gathering contributions from other team members/stakeholders;
- Monitor and organise organisational and personal insurances;
- Oversee the Facilities Manager role and assist in small projects as needed, such as organising office refurbishment or new office set ups;
- Follow up on any requests from the leadership team and other team members;
- Follow up and organise ad hoc requests - E.g. organising children's therapy resources for our office spaces;
- Organise the office, papers, and desk of the Executive Director;
- Selling unwanted and unused items with assistance from the Facilities Manager (e.g. old phone systems, furniture, etc);

**Selection criteria**:

- Fully vaccinated (COVID);
- Previous experience as an executive assistant is essential. Experience working for a not-for-profit/charity or psychology-based organisation will be highly regarded;
- Exceptional verbal and written communication skills, with the ability to draft correspondence at an executive level;
- High level of interpersonal skills incorporating the ability to demonstrate tact, integrity and confidentiality;
- Excellent organisational skills and attention to detail;
- The ability to anticipate needs, think critically, and offer solutions to problems
- Ability to liaise with senior level stakeholders;
- A highly resilient, flexible approach to managing your day autonomously;
- Criminal history check.

**Desirable Criteria**:

- Working knowledge of Halaxy calendar management system.

**Benefits**:

- A warm, professional and friendly team environment, with ongoing organisational support;
- As a Charity we offer attractive salary packaging where you can access up to $15,900 tax-free as part of your salary packaging options to increase your take home pay;
- Super;
- Flexibility around days of work;
- Parental leave after 12-months;
- Professional growth and development opportunities.

**Salary and remuneration will be based on experience.**

**Job Type**: Part-time
Part-time hours: 20 per week

**Salary**: From $30.00 per hour

**Benefits**:

- Parental leave
- Salary packaging

Schedule:

- Flexible hours
- Monday to Friday

Ability to commute/relocate:

- Brisbane QLD: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- executive assistant: 1 year (preferred)

Work Authorisation:

- Australia (required)