Document Controller

Document Controller

**Date**:28 May 2025

**Location**:North Sydney, NSW, AU, 2059

**Company**:Ventia

**The Opportunity**
Ventia’s Western Harbour Tunnel (WHT) and Sydney Harbour Tunnel (SHT) Asset Management Services require a highly organised and detail-oriented Document Controller to join our team. In this role, you will ensure consistent document management practices across all projects, maintaining rigorous control and traceability from project initiation through to completion.

**Benefits**:

- Permanent full-time position, conveniently located in the North Sydney Business Hub
- Flexible work arrangements available
- Gain exposure to one of Sydney's most iconic submerged tube tunnels
- Work alongside a friendly, supportive and experienced team
- Access to cross-sector learning opportunities within Ventia
- Ongoing training and professional development for continuous growth
- Enjoy a range of Ventia employee benefits: discounted private health insurance, paid parental leave, discounted travel, and more

**Key Responsibilities**:

- Manage project documentation flow between Transport for NSW and the Ventia SHT+WHT Contract team.
- Develop and maintain document control processes and oversee the Document Management System (DMS).
- Track, distribute, and store all documentation (digital and hard copy) in compliance with standards and version control.
- Distribute latest approved documents and drawings to internal and external stakeholders.
- Perform general document control tasks including scanning, photocopying, and compliance checks.
- Prepare, compile, and issue reports and registers as required.
- Liaise with project teams and stakeholders to ensure consistent document standards and efficient workflows.
- Monitor document reviews and approvals per project timelines.
- Verify documents meet project requirements and are fit for purpose.
- Take and distribute meeting minutes.

**About You**:

- Document Control Certification preferred; training in Document Management/Quality Systems is a plus.
- Experienced in document control for large, complex projects.
- Proficient in DMS systems, including drawing management, change notices, and budget records.
- Skilled in Microsoft Office; experience with SharePoint and Team Binder preferred.
- Familiar with variation tracking and documentation audits.
- Capable of designing and maintaining document templates and layouts.
- Meticulous and highly skilled in managing stakeholder relationships.
- Background in infrastructure, construction, or specialist contracting is desirable.
- Experience in contract compliance and internal audits.
- Skilled in systems analysis, planning, and process improvement.

**About Ventia**
- Ventia is a leading infrastructure services company, operating across Australia and New Zealand. Our clients are the owners and operators of assets that are critical to our local communities. We pride ourselves on working smart, safely and sustainably, harnessing the latest technologies and brightest minds. With a diverse and proud heritage, we have a track record of delivering essential services to the communities in which we operate.

**Diversity**
- Ventia is enriched by the diverse experiences, talents and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, LGBTQIA+, Women, Veterans and spouses and people with disabilities.

**How to apply**
- Ready to expand your career with a company that rewards and values its employees? now
- Position Reference Number: 163231