Office Coordinator

5 days ago

Melbourne, Australia InterSystems Full time

**Job Summary**

Based in our Melbourne office, in Richmond, The Office Coordinator is responsible for all administrative activities to facilitate the smooth and efficient running of the office and be accountable for all reception and general housekeeping duties.

In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond on a daily basis. You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude.

**Hours**

Reception hours are from 8:30am to 5:30pm Monday to Friday.

**Responsibilities**
- Front of house and first point of contact for internal and external visitors to the Melbourne office
- Support key members of our Melbourne office
- Create and maintain Office Handbook on internal template
- Ensure Daily Movement Report is maintained at all times
- Open daily mail as received and distribute to addressees promptly
- Maintain stationery and postage stock levels and provide draft refill orders to Office Manager for approval on a regular or needs-be basis
- Maintain food, catering and cleaning supplies and provide draft refill orders to Office Manager for approval on a regular or needs-be basis
- Ensure good housekeeping (clean & tidy) at all times particularly in relation to the Reception area, the Boardroom, the Meeting Rooms, kitchen and bathrooms
- Be the point of contact for general housekeeping requests from staff and from outsourced tradespersons
- Provide Office Management administrative support, eg arrange and book tradespersons; liaise with contract office cleaners as needed; update telephone lists and directories; update floor plans; organise catering and events; together with any other tasks as requested from time to time
- General administrative tasks, eg travel booking, minute taking, couriers, postage, formatting, printing, binding, filing, archiving as needed
- Other tasks as requested from time to time

**Experience and Qualifications**
- **5 **plus years of experience as a Receptionist, Administrative Assistant or Office Coordinator within a corporate environment
- Ideal tertiary qualifications in Office / Business Administration.
- Ability to work in a team environment
- Skills in Office 365 and WorkDay would be desirable

**About InterSystems**:

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