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Executive Assistant
2 weeks ago
**Be inspired everyday - let your work make a difference**
**#Superwithimpact**
More than one million Australians trust HESTA with their money. HESTA is a top-performing industry super fund working for real-world impact. We use our expertise and influence to deliver strong long-term returns while accelerating our contribution to a more sustainable world.
HESTA is also an inspiring and rewarding place to work. That’s because what we do makes a difference to the lives of our members. The people who work at HESTA are not only exceptional at what they do, they’re focused on living and creating a strong organisational culture. We’re an industry super fund dedicated to the people who keep our communities going. People who provide some of the best health, education and community services in the world are HESTA members - and we are proud to serve them.
**‘Do what you love, and you’ll never work a day in your life’**
**#careerswithimpact**
**Opportunity for an experienced Executive Assistant to join HESTA**
Are you an exceptional and proactive executive assistant ready to make a significant impact? Do you have a talent for juggling tasks all while wearing a smile? If so, HESTA is seeking a highly capable individual to join our team.
Supporting your executive you will ensure the seamless operation of their office and teams. This role is not just about managing schedules and correspondence; it's about being the key enabler and gatekeeper.
**About your day**:
- **Daily Coordination**:Assist the executive in planning and organizing their day-to-day activities, including appointments, travel arrangements, meetings, conferences, and functions.
- **Correspondence Management**:Monitor, prioritize, and file incoming correspondence, draft outgoing communications on their behalf and refer tasks to relevant functions while maintaining confidentiality.
- **Financial Administration**:Prepare credit card reconciliations and expenses claims.
- **Research & Projects**:Undertake research and manage projects as requested, providing vital analytical support.
- **Team Support**:Provide administrative assistance to the Leadership Team as needed.
- **Growth Opportunities**:We're all about helping our team members grow. Whether it's through professional development or new challenges, you'll have plenty of opportunities to expand your skills.
**About You**:
- **Experience**:Significant experience as a Personal Assistant or Executive Assistant in a busy and fast-paced environment.
- **Documentation Skills**:Extensive experience in preparing reports, presentations, and other documentation for executive-level delivery.
- **Judgment & Discretion**:The ability to make decisions on behalf of the executives, manage relationships with demanding stakeholders, and handle sensitive information with the utmost discretion.
- **Proactive & Insightful**:A proactive attitude with the ability to anticipate needs, identify issues, and provide innovative solutions.
- **Attention to Detail**:High level of organisation and attention to detail, ensuring nothing falls through the cracks.
- **Adaptability**:Flexibility to adapt to HESTA’s dynamic and evolving environment.
**Why HESTA? **At HESTA, we are passionate about our mission and committed to enabling executive success through behind-the-scenes efforts. If you are a motivated, friendly, and insightful professional assistant looking for a new challenge, we invite you to join our team and make a lasting impact. Your expertise and dedication will play a crucial role in our success.
**Benefits that matter and make a difference for our employees**
- **Leave for those moments that matter, **an additional 6 days of leave at the end of year, up to 6 days paid volunteer leave, gender neutral paid parental leave of 20 weeks, Gender Affirmation leave, reproductive health and wellbeing leave, Cultural and Ceremonial leave. Access your LSL after 3 years, take AL at half pay, and purchase up to 2 weeks additional leave (just to name a few).
- **Your Professional development matters, **up to $5k per year professional development and up to 8 days professional development leave, HESTA scholarships and free access to a range of premium learning tools.
- **Your health and wellbeing matters, **free annual flu shots and skin checks, incredible social events throughout the year and a comprehensive employee assistance program available 24/7.
- **Your financial wellbeing matters, **15% super, financial planning support, end of year payment for all Enterprise Agreement-covered employees, incentivised Employee Referral Program and novated lease options.
Please note: Applications via recruitment agencies will not be accepted for this position
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