Sales Operations and Meetings Coordinator

**ABOUT ASTRAZENECA**

AstraZeneca is a global, science-led, patient-focused biopharmaceutical company that focuses on the discovery, development and commercialisation of prescription medicines for some of the world’s most serious diseases. But we’re more than one of the world’s leading pharmaceutical companies.

Experience true commitment and investment in your development. A place to learn from the best, grow with our bright colleagues, and embrace feedback and coaching. Unlock the varied opportunities and turn them into a reality. Broaden your horizons and skillsets, from greater ownership to borderless development. Grow in new and unexpected ways.

**BUSINESS AREA**

A ground-breaking, fast-paced place, here you can feel the buzz and that’s why we love it. It keeps us focused on the real innovations that will make a difference to patients. We use our networking and influencing skills to facilitate cross-functional working - we couldn’t do our jobs without collaborating and learning from others.

We live in a hybrid space - one foot in the scientific world, the other partnering with the business. This is a place for strong communicators, resilient and fast-paced individuals, who bring new ideas to the table then make them a reality.

**What you’ll do**

Be a part of a rewarding role within the Sales Operations and Meetings team. This is a full time role reporting to the Sales Operations and Meetings Manager. The Sales Operations and Meetings Coordinator role will deliver a consistent approach to supporting our field force and coordinating our field-led medical educational meetings across Australia and New Zealand.

Field Force Admin Support
- Support the sales force with all aspects of business on-boarding and off-boarding activities (e.g. ordering business cards, fuel card, assist with systems access)
- Provide administrative support for sales force and sales support function (e.g. raising purchase orders, processing invoices, basic reporting).
- Manage and direct internal and external customer enquiries to sales representatives and relevant AZ departments
- Actively engage and collaborate with key stakeholders to determine key areas of improvement in existing processes and develop project proposals to deliver improvements

Field Force Healthcare Professional Educational Meeting Support
- Assist the Meeting Owner with organising and delivering in-person, hybrid and virtual Sales Events
- Maintain communications with meeting owners, vendors and participants
- Generate event invitations, create event registration websites, and organise travel and accommodation for external speakers
- Coordinate and monitor event planning timelines to support successful event execution
- Assist with post-event closure administrative tasks and reporting

**Essential for the role**
- Experience in working as an administrative assistant, or event coordinator planning, organising and executing in-person, hybrid and virtual educational meetings
- Professional written and spoken communications
- Highly organised with strong attention to detail and ability to multitask
- Strong team building and collaboration skills
- Ability to liaise with key stakeholders regarding their meeting needs
- Analytical abilities and problem solving abilities

**Desirable for the role**
- Tertiary qualification in Business, Science or Event Management
- Experience in planning, organising and executing educational meetings and events within the healthcare or pharmaceutical industry
- Experience in operating within highly regulated industries
- Medicines Australia/Medicines New Zealand certification
- Experience using CRM, event and budget management platforms (Sales Force/Veeva, Cvent, Concur)
- Basic SAP experience

**Why AstraZeneca?**
At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We’re on an exciting journey to pioneer the future of healthcare.

Be part of creating the right environment that empowers our people to have a winning mindset. Our agile and entrepreneurial team of visionaries is trusted to innovate and experiment, supported to learn fast from failures and move on.

**So, what’s next?**
- Are you already imagining yourself joining our team? Good, because we can’t wait to hear from you.
- Are you ready to bring new ideas and fresh thinking to the table? Brilliant We have one seat available and we hope it’s yours.

**Where can I find out more?**

Our Social Media, Follow AstraZeneca on LinkedIn