Personal Assistant

7 days ago

Brisbane, Australia Virgin Australia Full time

**WORK TYPE**:
Full Time

**LOCATION**:
Brisbane

**JOB TYPE**:
Administration

**APPLICATIONS CLOSE**:
**Personal Assistant**:
As a Personal Assistant, you will provide a wide variety of administrative and personal support to a group of six General Managers and their leadership team. You will be responsible to meet day-to-day objectives such as diary management, travel planning, dissemination of information, record keeping, implementing and managing systems and processes and general administrative assistance. You will also be required at times during leave or absence to cover for the EA looking after the CFO and executive needs. This is a busy and diverse role

As a Personal Assistant, you will be responsible for:

- Diary management and coordination of business appointments, including scheduling, booking of meeting rooms, etc
- Manage travel and accommodation requirements for the leadership team as required and organise travel needs for clients/guests as required
- Process accounts and prepare expense claims, including raising purchase orders and reconciling invoices
- Coordinate the flow of communication for board reports and information to teams
- Prepare correspondence incoming/outgoing correspondence as appropriate
- Prepare and distribute agendas and minutes of a variety of team meetings and other leadership meetings, including following up on action items.
- Organise other major events including team social gatherings
- Contribute to the development and implementation of continuous improvement initiatives
- Identify and recommend appropriate solutions to business issues

**What we are looking for**:

- Demonstrated experience in personal or executive assistance with 4+years
- Exceptional time management and organisational skills, demonstrating a high attention to detail
- Demonstrated experience working within a fast paced environment with constant change
- Demonstrated experience building relationships with key internal and external stakeholders
- Proficient in MS office suite of programmes.
- Strong verbal and written communication skills

**What you’ll get from us**:
We’re committed to looking after you, with some of the best benefits and conditions in the industry - including (but not limited to).
- Heavily discounted air travel for you and your loved ones (including $1000 worth of travel credits per year)
- Flexible working arrangements (including work hours and work from home)
- Discounts on travel insurance, car hire, accommodation, and experiences worldwide
- Discounted Virgin Australia Lounge membership
- Hospitality, retail, technology, beauty services, and wellness discounts
- Wellness support, including the betterme digital well-being platform
- A comprehensive Employee Assistance Program, which offers confidential coaching and support from qualified professionals for all aspects of life - physical, mental, social, and financial
- Dress for Your Day - enjoy the freedom to wear whatever is appropriate for the type of work you do and the day you have ahead of you

**Equality rules**

**COVID-19**

The safety and security of our people, guests and operations come first. Always. That’s why we’ve put together a comprehensive ‘Mandatory COVID-19 Vaccination Policy’. In a nutshell, to work with us, you’ll need to comply with our (and the airport’s) rules and regulations. And be fully vaxxed.

**Ready to apply?**

We’re ready to hear from you.

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