Administration Assistant/receptionist

13 hours ago

Bunbury, Australia Sommerville Legal Full time

**Part time | Opportunity for growth**

We are a small, supportive law firm with a focus on family law, estate planning and estate litigation. We are committed to providing professional and compassionate legal advice to our clients.

We are seeking a Level 2 Administration Assistant to join us. The role is ideal for someone who is calm, organised, and confident in communicating with clients, while providing essential support to ensure the smooth day-to-day running of the office.

**Position Details**

**Part time**

Tuesday to Friday, 9.30 am to 3.00 pm (some flexibility is available, with potential for increased hours depending on skills and capacity to take on additional duties).

**Key responsibilities include**:

- Manage calendar and appointments.
- Greet and communicate with clients in person and over the phone.
- Perform general office administration, including filing, and data entry.
- Formatting documents with accuracy and strong attention to detail.
- Use Microsoft Office (Work and Excel) competently for document preparation and general tasks.
- Ability to discuss invoices and accounts payable with clients.
- Manage physical files and safe custody documents.
- Provide general administrative support as required.

**About You**:

- Excellent verbal and written communication skills.
- A calm, clear and professional manner when dealing with clients, including those under stress.
- Proficient in using MS Office, including Word and Excel.
- Confident using Microsoft Office, including formatting documents and working with precedents.
- Highly organised, with the ability to manage competing deadlines.
- A willingness to learn and develop new skills.
- Reliable, proactive, and team-oriented.
- Committed to maintaining discretion, confidentiality, and professionalism at all times.

**What we offer**:

- A welcoming, friendly small-office environment.
- Covered on-site parking.
- Training and support to develop your skills.
- Opportunity to progress to a Level 3 Administration Assistant role, with associated salary growth based on performance.

As the first point of contact for our clients, your **professional presentation, friendly phone manner, and interpersonal skills** will be essential and highly valued.

**How to Apply**:
If you are enthusiastic, organised, and looking to grow your career in legal administration, we’d love to hear from you.

Please submit your **resume** along with a **cover letter** outlining your experience and suitability for the role.

**Applications close 9 October 2025**

**Position anticipated start mid-October 2025**

**Job Type**: Part-time

Pay: $29.00 - $35.00 per hour

Expected hours: 20 per week

Work Location: In person

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