Group Assistant
3 days ago
Group Assistant required for a 6-week temporary assignment with potential for extension
**Your new company**
This Victorian State Government Organisation manages the state's community and infrastructure and is heavily involved with several priority projects for Victorians. An opportunity has become available to join this organisation in a temporary capacity.
**Your new role**
Provide high-level professional administrative and project support as required by the Executive Director and wider team, ensuring the Group operates effectively and smoothly, and tasks are completed in a timely and appropriate manner.
**What you'll need to succeed**
- Manage the group’s operations and provide a wide range of administrative support in a timely manner to ensure smooth functioning of all administrative tasks.
- Efficiently manage the diaries of multiple Executive Directors, schedule appointments and meetings, resolving any issues that may arise due to conflicts or special requests.
- Handle incoming phone calls to the designated managers, redirecting or providing an initial response as appropriate. Pass on messages to the Executive Director or other team members.
- Under general guidance, review incoming correspondence and prepare draft responses for the Executive Director’s approval when appropriate. Set priorities, determine required actions, coordinate responses, and bring matters to the Executive Director’s attention as needed.
- Assist in preparing documentation and presentation materials for monthly reports and board and committee papers, ensuring accurate information is conveyed for their review and/or approval.
- Organise and service meetings, including arranging participants, tours, catering, venue, and equipment setup. Follow up on actions that arise from meetings as required.
- Develop an understanding of the divisions’ activities, roles, and responsibilities.
- Provide reception coverage during scheduled breaks and additional support as requested.
- Assist in organising events, workshops, and conferences.
- Assist in preparing documentation and presentation materials for specific projects use PowerPoint.
- Assist in the induction process of team members.
- Maintain efficient office systems and procedures, and suggest or implement improvements for the smooth running of the office.
**What you'll get in return**
You will be offered a competitive pay rate, plus an unparalleled opportunity to work as part of a high performance team working on projects with tangible social consequences. You will enjoy a modern work environment and be provided with all the tools and technology to get the job done right.
Temporary and contract workers through Hays also enjoy a wide range of benefits including:
- Weekly pay cycles
- Nominated choice of superannuation fund
- Online time sheet submission and approval
- No hidden costs or payroll deductions for our services
- No invoicing required for Pty Ltd holders
**What you need to do now**
If this job isn't quite right for you but you or are looking for a new position, please contact us for a confidential discussion or about your career. Alternatively, if this role would be of interest to anyone you know, please don't hesitate to pass on this advertisement or my contact details.
2855768
-
Executive Assistant, Health Promotion Group
3 days ago
Melbourne City Centre, Australia Victorian Health Promotion Foundation Full timeBright and modern office in Melbourne CBD, with a hybrid-work model - Contribute to helping people across Victoria enjoy better health and wellbeing - Dynamic team environment within an inclusive workplace **About the role**: The position of Executive Assistant reports to the Executive Manager, Health Promotions Systems and also supports the Executive...
-
Melbourne City Centre, Australia Victorian Health Promotion Foundation Full time**About the role**: Located within the Health Promotions Systems Group and the Social Marketing & Communications Group, the position of _Executive Assistant_ reports to the Executive Manager, Health Promotions Systems and is responsible for providing administrative support, managing stakeholders and ensuring collaboration. **K**ey responsibilities**: -...
-
Melbourne City Centre, Victoria, Australia Victorian Health Promotion Foundation Full time $100,000 - $120,000 per yearVicHealth welcomes and values applications from candidates who are of Aboriginal and Torres Strait Islander descent, candidates with culturally diverse backgrounds, candidates with disability and those from the LGBTQIA+ community. We are committed to making reasonable adjustments to ensure a safe and healthy working environment.About the role:Located within...
-
Aps6 Group Program Coordinator
16 hours ago
Melbourne City Centre, Australia HAYS Full timeCoordinate the provision of psychoeducational treatment groups by external providers. **Your new company** Open Arms is the leading provider of mental health services for veteran's and their families - they are a service founded by Vietnam war veterans which provide essential services to all veteran's and their families. As an Australia wide team they...
-
Sustainability Assistant
6 hours ago
Melbourne City Centre, Victoria, Australia Country Road Group Full time $60,000 - $80,000 per yearCountry Road Group are committed to embedding social and environmental sustainability into the way we do business by working with our suppliers, partners and customers.We have an 8-month Fixed Term Contract opportunity available in our Sustainability Team for a recent graduate, working two days a week.The Sustainability Assistant – Product is an amazing...
-
Group Assistant
2 weeks ago
Melbourne, Australia Development Victoria Full timeLocation: Melbourne | CBD Job type: Full time Organisation: Development Victoria **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 585 **About Us** At Development Victoria, we’re passionate about making Victoria a great place to be. We create vibrant places across our state, through diverse and strategic property...
-
Sales Assistant
7 hours ago
Melbourne City Centre, Victoria, Australia The Just Group Full time $40,000 - $60,000 per yearABOUT THE ROLEWe are searching for a fashion-forward Sales Assistant to join our team in our Spencer St store This Part Time Sales Assistant role is perfect for someone with a keen interest in fashion, loves helping customers find the perfect outfit, and has a knack for creating a welcoming environment. You'll help deliver amazing customer experiences, work...
-
Sales Assistant
7 hours ago
Melbourne City Centre, Victoria, Australia The Just Group Full time $40,000 - $60,000 per yearABOUT THE ROLEAre you a fashionista who loves styling customers with the latest trends? If yes, this Casual Sales Assistant role at Dotti in our Spencer St store is for you Bring your energy and enthusiasm to create exceptional experiences for every customer. You'll also assist in stock organisation, visual merchandising, and keeping the store looking...
-
Sales Assistant
10 hours ago
Melbourne City Centre, Victoria, Australia The Just Group Full time $60,000 - $120,000 per yearABOUT THE ROLEWe have an exciting opportunity for a Part Time Sales Assistant at Jacqui E Melbourne Central You'll bring your passion for fashion and customer service to create a warm, welcoming environment that encourages customers to return.WHAT WE OFFERUp to 70% staff discount on Jacqui E products.In-store coaching and comprehensive training...
-
Group Manager
1 week ago
Melbourne City Centre, Australia EML Full time**Group Manager - Recovery Independence**: VIC - Melbourne CBD Workers Compensation Full Time **WHY EML?** At EML we share a common purpose of helping people get their lives back. We are growing our business and with this expansion a number of opportunities are now available. With this growth now is a great time to join us. We truly support each other...
