Executive Assistant, Health Promotion Systems Group
5 hours ago
VicHealth welcomes and values applications from candidates who are of Aboriginal and Torres Strait Islander descent, candidates with culturally diverse backgrounds, candidates with disability and those from the LGBTQIA+ community. We are committed to making reasonable adjustments to ensure a safe and healthy working environment.
About the role:
Located within the Health Promotions Systems Group and the Social Marketing & Communications Group, the position of Executive Assistant reports to the Executive Manager, Health Promotions Systems and is responsible for providing administrative support, managing stakeholders and ensuring collaboration.
This exciting, part-time ongoing opportunity has a close working relationship with both the Executive Manager, Health Promotions Systems and Executive Manager, Social Marketing & Communications, other Executives and the Executive Support Team. The successful candidate is expected to develop and nurture excellent relationships across the organisation and with key external stakeholders. To achieve this, the person in this role must be an effective liaison point and represent VicHealth in a professional manner at all times.
Key responsibilities:
- Providing exemplary high-level administrative support such as calendar, travel and document management across two executives
- Communicate with a range of internal and external stakeholders including local and international health promotion organisations, partner organisations, and members of VicHealth Taskforces, Roundtables and Panels
- Collaborating with other Executive Assistants to ensure consistent, effective, and efficient executive administration support across VicHealth.
About You:
We're looking for someone who demonstrates previous experience in a similar Executive Assistant role to a Senior Executive within either government or the private sector.
You will have exceptional planning and organising, attention to detail, interpersonal, flexibility and problem-solving skills.
Additional experience:
- Proven experience working as an Executive Assistant in an Executive or CEO Office, preferably across multiple Executives
- Exceptional written and verbal communication
- Strong digital literacy and high competency with Microsoft Office and other digital collaboration and communication platforms (e.g. Teams, Sharepoint)
Perks and benefits:
- Hybrid-work model
- Bring your dog to work days
Closing Date: Wednesday 16 October 2025
Unit: Health Promotions Systems
Tenure: Part-time (0.6 FTE), ongoing
Classification: VicHealth Grade D
Remuneration: From $95,040 per annum, pro rata (plus superannuation and other benefits)
How to apply:
Applications must include a cover letter and a current resume. The cover letter must include why the applicant feels they are suitable for the position and also address the Key Selection Criteria from the Position Description.
Please refer to the Position Description to view the experience associated with the position.
The successful applicant may be required to undertake a Police Check and Working with Children check.
For further information about the role, please contact Jo Hillas, People & Culture at
VicHealth acknowledges the support of the Victorian Government.
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