Executive Assistant, Health Promotion Systems Group
9 hours ago
VicHealth welcomes and values applications from candidates who are of Aboriginal and Torres Strait Islander descent, candidates with culturally diverse backgrounds, candidates with disability and those from the LGBTQIA+ community. We are committed to making reasonable adjustments to ensure a safe and healthy working environment.
About the role:
Located within the Health Promotions Systems Group and the Social Marketing & Communications Group, the position of Executive Assistant reports to the Executive Manager, Health Promotions Systems and is responsible for providing administrative support, managing stakeholders and ensuring collaboration.
This exciting, part-time ongoing opportunity has a close working relationship with both the Executive Manager, Health Promotions Systems and Executive Manager, Social Marketing & Communications, other Executives and the Executive Support Team. The successful candidate is expected to develop and nurture excellent relationships across the organisation and with key external stakeholders. To achieve this, the person in this role must be an effective liaison point and represent VicHealth in a professional manner at all times.
Key responsibilities:
- Providing exemplary high-level administrative support such as calendar, travel and document management across two executives
- Communicate with a range of internal and external stakeholders including local and international health promotion organisations, partner organisations, and members of VicHealth Taskforces, Roundtables and Panels
- Collaborating with other Executive Assistants to ensure consistent, effective, and efficient executive administration support across VicHealth.
About You:
We're looking for someone who demonstrates previous experience in a similar Executive Assistant role to a Senior Executive within either government or the private sector.
You will have exceptional planning and organising, attention to detail, interpersonal, flexibility and problem-solving skills.
Additional experience:
- Proven experience working as an Executive Assistant in an Executive or CEO Office, preferably across multiple Executives
- Exceptional written and verbal communication
- Strong digital literacy and high competency with Microsoft Office and other digital collaboration and communication platforms (e.g. Teams, Sharepoint)
Perks and benefits:
- Hybrid-work model
- Bring your dog to work days
Closing Date: Wednesday 16 October 2025
Unit: Health Promotions Systems
Tenure: Part-time (0.6 FTE), ongoing
Classification: VicHealth Grade D
Remuneration: From $95,040 per annum, pro rata (plus superannuation and other benefits)
How to apply:
Applications must include a cover letter and a current resume. The cover letter must include why the applicant feels they are suitable for the position and also address the Key Selection Criteria from the Position Description.
Please refer to the Position Description to view the experience associated with the position.
The successful applicant may be required to undertake a Police Check and Working with Children check.
For further information about the role, please contact Jo Hillas, People & Culture at
VicHealth acknowledges the support of the Victorian Government.
-
Executive Director, Prevention and Health Promotion
12 hours ago
Melbourne City Centre, Victoria, Australia Victorian Government - Department of Health Full time $120,000 - $180,000 per yearAbout the role:The Executive Director, Prevention and Health Promotion leads the department statewide public health prevention and health promotion programs and system stewardship functions. The role provides executive leadership for the design, delivery, performance, governance, and funding of prevention activities that improve population health outcomes...
-
Director, Health Promotion Programs
12 hours ago
Melbourne City Centre, Victoria, Australia Victorian Government - Department of Health Full time $120,000 - $180,000 per yearAbout the role:The Director, Health Promotion Programs, leads several teams to provide advice to the Executive Director, Prevention & Health Promotion and other senior leaders across the department, on health promotion and population health programs and policy and other items relating to the unit's activities.This role is responsible for the performance and...
-
Promotional Account Executive
1 week ago
Melbourne, Victoria, Australia Asahi Group Holdings Full time $60,000 - $90,000 per yearAs a Promotional Account Executive with Asahi Beverages, you'll play a key role in supporting our customer accounts by managing the end-to-end administration of promotional plans.Job No: 503227Location: MelbourneWork Type: Fixed Term - Full TimeYour ImpactAs a Promotional Account Executive with Asahi Beverages, you'll play a key role in supporting our...
-
Executive Assistant
11 hours ago
Melbourne City Centre, Victoria, Australia Department of Premier & Cabinet Full time $90,000 - $120,000 per yearAn exciting opportunity exists for an experienced and dynamic individual to join the Social Policy group in the Justice branch as Executive Assistant at the Department of Premier and Cabinet.As the Executive Assistant you will join the team supporting advice to the Premier on a range of emerging, high profile justice portfolio matters.The core duties of the...
-
Promotional Account Executive
1 week ago
Melbourne, Victoria, Australia Asahi Beverages Full time $60,000 - $90,000 per yearYour ImpactAs aPromotional Account ExecutivewithAsahi Beverages, you'll play a key role in supporting our customer accounts by managing the end-to-end administration of promotional plans.We Currently Have Two Opportunities AvailableIndependent Brands Australia (IBA)Liquor Marketing Group (LMG)In these customer-facing roles, you'll ensure promotional activity...
-
Melbourne City Centre, Victoria, Australia Victorian Government - Department of Health Full time $90,000 - $120,000 per yearAbout the role:The Executive Assistant provides professional high level administrative and executive support and related services to the Senior Executive Director and Transformation Group. This includes managing the activities of the Senior Executive Director and providing a pivotal point of contact for key stakeholders from a diverse range of government,...
-
Health Promotion Officer
1 week ago
Melbourne, Victoria, Australia BHN BETTER HEALTH NETWORK LTD Full time $60,000 - $90,000 per yearHealth Promotion Officers (2 Roles | 0.6 & 0.8 FTE) St Kilda | Level 2, Victorian Pride CentreMake a real impact in community health and wellbeingBetter Health Network (BHN) is looking for two passionate Health Promotion Officers to join our dynamic team. You'll work with local communities, councils, and partner organisations to design, deliver and evaluate...
-
Health Promotion Officer
4 days ago
Melbourne, Victoria, Australia DPV Health Limited Full time $104,000 - $130,878 per yearGreat People. Great Careers. Excellent HealthcareDPV Health is a leading healthcare service provider delivering a wide variety of clinical, community health and wellbeing services across Melbourne's northern growth corridor. DPV Health has been awarded the Premier's Primary Healthcare Service of the Year in 2023 & 2024.Our People are the foundation of DPV...
-
Executive Assistant
11 hours ago
Melbourne City Centre, Victoria, Australia Department of Education Full time $60,000 - $90,000 per yearExecutive Assistant- Fixed Term/Full TimeAn exciting full-time opportunity exists for the position of Executive Assistant, Performance and Evaluation Division, 12 months fixed term from November 2025.About the DepartmentThe role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does...
-
Executive Assistant
6 days ago
Melbourne City Centre, Victoria, Australia Department of Government Services Full time $80,000 - $120,000 per yearAbout usThe Department of Government Services (DGS) was established on 1 January 2023 to improve everyone's experience of doing business and interacting with the Victorian government. We bring important day-to-day services together in one department to make things easy and seamless for Victorians and businesses. We are doing this by connecting and digitising...
