Office Manager

**Who we are**

efm is Australia and New Zealand's largest 4PL provider, leveraging sophisticated proprietary technology, highly skilled people and trusted carrier partnerships in the delivery of end-to-end integrated supply chain management to provide immediate and sustainable value for its customers. At the heart of our service offering are our people and our promise to deliver a no better logistics experience.

**The role**

Working out of our Moorabbin office, we are searching for an Office Manager with great energy and enthusiasm, exceptional organisational skills and who prides themselves on their level of efficiency and ability to engage with stakeholders at all levels. The role involves a variety of tasks, so the ability to pioritise and keep up with pace is paramount. This role is a 12-month fixed-term Maternity Contract, however there is a possibility to extend in another area of interest.

**Requirements**:
**On a daily basis you will**:

- Perform receptionist duties: greet and assist visitors, and answer and direct phone calls always representing efm in a professional manner
- Develop office policies and procedures, and ensure they are implemented appropriately
- Perform daily tasks relating to the efficient management of the office premises, including ordering and managing office supplies, identify and rectify any areas needing attention relating to the maintenance of the office, collecting and sorting incoming mail and deliveries and managing outgoing mail and deliverables
- Work with our other offices to ensure office supplies and general maintenance of these offices are up to scratch
- Act as first point of contact for all internally queries relating to office management and maintenance
- Arrange the appointments and meetings of various employees including interstate travel related requirements and bookings
- Manage and approve meeting room bookings and ensure these rooms are maintained to the highest level of cleanliness
- Arrange catering and coffee for internal and external meetings and training sessions as required
- Maintain confidentiality in information relayed and be a trusted partner to the Executive Team
- Oversee the management of the Onsite Café
- Source, manage and maintain relationships with all service providers such as caterers, cleaners and security ensuring continual performance and cost efficiency as well as the monthly reporting of performance
- Support in the coordination and scheduling of safety and emergency procedures, practices, and training across the business
- Conduct office induction for new joiners and office visitors
- Provide assistance when new employees are being onboarded and offboarded including securing access cards, desk and car park allocation
- Coordinate team photos and uniform allocation
- Assist with office layout planning and office moves

**Your skills and attributes**
- Tertiary Qualifications
- 2+ years of experience in managing or coordinating a professional/corporate office
- Proficiency in Word, Excel, PowerPoint, and Outlook
- Experience in working as an office manager or senior administrator
- The ability to work in a dynamic, fast paced environment, whilst maintaining composure and delivering outcomes of the highest quality
- Finance administration across managing expenses, invoices and reconciliation
- Strong stakeholder management and ability to influence outcomes
- Previous experience managing a large office is advantageous

**Benefits**

**Why should you join efm Logistics?**
- A dynamic and empowering culture, where we challenge each other to do it better
- The opportunity to be part of the industry 4PL leader.
- Modern office space and technology, located within Moorabbin’s Morris Moor complex.
- Free parking, onsite Café, quarterly company functions and team building activities
- Regular and on-going development opportunities job-related skills
- Partner with a leading Australian charity, volunteering time to make a difference to the lives of children with cancer