Project Admin

**The Opportunity**:
This role will see you providing support to the Business Unit Lead and Directors, on exciting large local and global client accounts. With a commitment to executing project objectives and delivering exceptional service, this role will offer you the opportunity to develop your career whilst networking and learning from market leaders. The role will require the successful applicant to directly engage with other business units within WSP and more broadly with WSP clients.

**The Team**:
Our National Technology System team are highly qualified, experienced, collaborative and client-focused professionals. We deliver cutting-edge, innovative solutions for our clients in the AV, ICT, Security, Risk Management and Smart Buildings/Precincts. The team operates as a highly autonomous and genuinely national team, allowing staff to work on local, national and international projects.

**Main Activities and Responsibilities: (including but not limited to)**

You will work on a variety of project tasks and related administrative activities including:

- Assisting with national and global team resourcing and scheduling
- Assisting with the preparation and coordination of programme schedules
- Assisting with end-of-month finance reconciliations
- Light document control duties
- Project and Administrative support serving as a liaison between stakeholders
- Coordinating client requests associated with proposals
- Ensuring the smooth facilitation of workflow for administrative and financial systems
- Assisting with administrative marketing tasks
- Providing support for diary and inbox management where required
- Provide support to the team across internal business systems
- Provide support to the Director and team in the delivery of milestones and project administrative tasks
- Assisting with monthly reports

**Experience, skills and organisational knowledge**:

- At least 3 years experience in a Project Administration or Personal Assistant role, preferably in a large organisation
- Highly proficient in Microsoft Office - Word, Excel, PowerPoint and Outlook
- Enthusiasm to excel and a proactive, collaborative attitude
- Ability to prioritise tasks and agility and flexibility to adapt to change
- Excellent time management
- A systematic and well-organised work ethic including strong time and self-management skills
- Ability to build relationships and communicate with all levels of the business
- Business acumen skills and high attention to detail
- Client-focused (both internal and external clients).

**Personal Attributes**
- Open to and acts upon feedback
- Presents a professional image
- Strong attention to detail
- Manages self under pressure
- Quality-focused
- An effective communicator and listener

**About WSP**:
WSP is one of the world's leading engineering professional services consulting firms, bringing together approximately 4,500 talented people across 14 offices in Australia. We have committed to halving the carbon footprint of our designs and advice by 2030. Our sustainable solutions and Future Ready projects will help societies grow for lifetimes to come.

WSP prioritises the health and well-being of our people by offering flexible working, 12 months of parental leave, opportunities for global mobility, purchased additional leave, and competitive remuneration among many more benefits designed to help you shine. We are committed to providing an inclusive, diverse and equal-opportunity workplace. We promote Indigenous voices and are actively delivering a ‘Stretch’ level Reconciliation Action Plan. Accredited by the Workplace Gender Equality Agency as an Employer of Choice, we also support the LGBTQI+ community and encourage all employees to bring their whole selves to work.

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