Administrative Assistant

2 weeks ago

Wetherill Park, Australia DQ Electrical Services Full time

Title: Administrative Assistant & Operations All-Rounder

Key Responsibilities:
1. Office Administration: Manage day-to-day administrative tasks including answering phones, scheduling appointments, handling correspondence, and maintaining filing systems.

2. Customer Service: Serve as the first point of contact for clients. Address inquiries, provide information about services, and ensure customer satisfaction.

3. Billing and Accounting Support: Assist with invoicing, process payments, and support basic bookkeeping activities.

4. Supply Management: Monitor and order office and field supplies, ensuring the team has the necessary equipment.

5. Project Coordination: Assist in coordinating electrical projects, including liaising with clients, scheduling work, and ensuring deadlines are met.

6. Compliance and Safety: Ensure compliance with industry standards and safety regulations. Maintain updated records of certifications and licenses.

7. Team Support: Provide support to electricians and other field staff, including preparing job briefs and assisting with logístical arrangements.

8. Marketing Assistance: Contribute to marketing efforts, like managing social media accounts, distributing marketing materials, and helping organize promotional events.

Required Skills and Qualities:

- Strong organizational and multitasking skills.
- Excellent communication and customer service skills.
- Basic understanding of accounting and financial processes.
- Proficiency in office software (e.g., MS Office, Google Suite).
- Ability to work independently and in a team environment.
- Knowledge of the electrical industry or willingness to learn.

Education and Experience:

- High school diploma or equivalent; further education or certification in administration, business, or related field is a plus.
- Experience in an administrative role, preferably in a similar industry.

This role is perfect for someone who is adaptable, enjoys varied tasks, and is keen to support both the administrative and operational aspects of your electrical business.

**Job Type**: Part-time

**Salary**: $25.00 per hour

Expected hours: 8 - 16 per week

**Benefits**:

- Work from home

Schedule:

- No weekends

Supplemental pay types:

- Commission
- Overtime pay
- Performance bonus
- Signing bonus

**Experience**:

- Microsoft Office: 1 year (preferred)
- Administration: 2 years (preferred)

Work Authorisation:

- Australia (preferred)

Ability to Commute:

- Wetherill Park, NSW (preferred)

Work Location: In person

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