Board Coordinator, Company Secretary

5 days ago

Sydney, Australia Insignia Financial Full time

Board Coordinator, Company Secretary
- Be part of a team and culture that values people
- Permanent Full-Time role
- Location: Sydney

**The Role**

This role is responsible for solution focused business support within Insignia Financial's Company Secretary division, providing coordination and support to subsidiary Boards and other high-profile and senior stakeholders including Company Secretaries, Directors and Executives.

**Key Responsibilities**:

- Preparation of correspondence and compilation of presentations for both internal and external audiences.
- Collection and preparation of information for Board and Committee meetings.
- Preparation of Board and Committee agendas, and coordination and collation of Board and Committee paper and circular resolutions.
- Preparing shell minutes and coordinate forward planning for Board and Committee meetings.
- Distribution of Board and Committee packs, including to Directors.
- Prepare, organise and coordinate Board and Committee meeting dates, calendar and invites for Directors and attendees.
- Maintain confidential records, registers and filing of board paper, correspondence, and related material for ease of retrieval.
- Process invoices and expense claims for payment, adhering to expenses policies and procedures on behalf of Company Secretary team members and directors.
- Coordination of audit, legal and regulatory information requests.
- Liaison with Corporate Affairs & Marketing on ASX announcements and website updates (Director Bios, policies and procedures).

**To be successful in this role you will possess**:

- 5+ years' relevant work experience in similar coordination or administrative role, working with senior stakeholders in a large corporate environment.
- Prior experience with Diligent Boards or similar board paper distribution software will be well regarded
- Familiar dealing with senior Executives, Directors, and all levels of staff.
- Strong change and stakeholder management skills.
- Excellent problem-solving, interpersonal and communication skills.
- Strong verbal and written communication abilities and exceptional attention to detail.
- Ability to produce high quality output at speed.
- Ability to work as a member of a team as well as independently with mínimal supervision.
- Ability to work under pressure, manage multiple tasks and prioritise deadlines under conflicting requirements.
- Strong organisational skills, to maintain rigour of reporting cycles and timelines.
- Proactive mindset and good at anticipating stakeholders' needs.

**Benefits**
- Development opportunities at an ASX top 200 company
- A professional, supportive and friendly culture
- A range of corporate and lifestyle benefits

**The Business**

Insignia Financial is one of Australia's leading wealth management organisations, undertaking a rapid and exciting transformation. The Insignia Financial group has been helping Australians secure their future since 1846. Over the decades, we have grown substantially to become a leading provider of quality financial services and are listed on the Australian Securities Exchange in the ASX top 200 (ASX: IFL).

**To Apply**

Please submit your resume with a covering letter by clicking on "."

Applicants will be required to provide evidence of their eligibility to work in Australia, and at a minimum be required to undertake police and basic credit checks as a condition of employment.

Job ID 7352

  • Assistant Company Secretary

    1 week ago

    Sydney, New South Wales, Australia FutureYou Full time $90,000 - $120,000 per year

    Assistant Company SecretarySupporting the Company Secretary and GCLeading Renewables Organisition - SydneyA leading renewables energy organisation is looking for an Assistant Company Secretary to join their In-House legal team reporting into the General Counsel and Company Secretary. The role will entail supporting the board and corporate governance...

  • Company Secretary

    2 weeks ago

    Sydney, Australia Lotus People Full time

    **Provide secretariat support to the Corporate Counsel and CFO**: - **Work in a tight-knit team and with stakeholders described as inspiring and supportive**: - **Experience and attitude are key! Seeking a professional looking to grow within an ASX listed business** **The Company** Lotus People are delighted to be partnering with a leading ASX-listed...

  • Assistant Company Secretary

    2 weeks ago

    Sydney, Australia LEAP Legal Software Full time

    **Who are we?**: ATI Global Limited (Parent Company of LEAP) is a leader in cloud-based SaaS solutions for legal professionals, operating legal practice management and integrated search businesses in Australia, New Zealand, United Kingdom, Ireland and North America. The ATI group services over 100,000 clients globally via a variety of brands. **About the...

  • Company Secretary

    7 days ago

    Sydney, Australia NGS Super Full time

    **Introduction**: NGS Staff Benefits Before you learn more about the job ad, we encourage you to familiarise yourself with our fantastic NGS Staff Benefits page (link below) to understand our offering which includes Additional Leave Entitlements, Personal & Professional Development and Health & Wellbeing Benefits. About us We are an award winning, national...

  • Company Secretarial Manager

    4 weeks ago

    Sydney, New South Wales, Australia WiseTech Global Full time

    OverviewCompany Secretarial Manager role at WiseTech Global. Our teams worldwide are aligned in our vision to create the operating system for the global logistics industry. We are looking for someone to support the Company Secretary function as part of our governance team.As a Company Secretarial Manager, you'll be joining an innovative, collaborative, and...

  • Company Secretarial Manager

    4 weeks ago

    Sydney, New South Wales, Australia WiseTech Global Full time

    Overview Company Secretarial Manager role at WiseTech Global. Our teams worldwide are aligned in our vision to create the operating system for the global logistics industry. We are looking for someone to support the Company Secretary function as part of our governance team. As a Company Secretarial Manager, you'll be joining an innovative,...

  • Assistant Company Secretary

    1 week ago

    Sydney, Australia Allianz Australia Full time

    **ASSISTANT COMPANY SECRETARY - CORPORATE GOVERNANCE & LEGAL DIVSION | SYDNEY** At Allianz, we’re proud to be one of the world’s leading insurance and asset management brands, with a workforce as diverse as the world around us. We care about our customers, which is why we hire the very best people to further our commitment to securing the future of our...

  • Company Secretarial Manager

    2 days ago

    Sydney, New South Wales, Australia WiseTech Global Full time $90,000 - $120,000 per year

    At WiseTech Global, our people are the 'heart and soul' of our organization. Our teams worldwide are aligned in our vision to create the operating system for the global logistics industry. As we continue on this growth journey, our team are looking for someone to support them within our Company Secretary function.As a Company Secretarial Manager, you'll be...

  • Assistant Company Secretary

    22 minutes ago

    Sydney, Australia Australian Payments Plus Full time

    **The Game Changers**: At AP+ we're changing the game! We're doing big things, and we can't do it alone. We're part of a big ecosystem, and we know teamwork and passion for our purpose is what will make us successful. We value the unique talents, perspectives, of all our employees. This includes people of all gender identities and sexual orientations, First...

  • Corporate Board Secretarial Specialist, Australia or New Zealand

    3 weeks ago

    Sydney, New South Wales, Australia Corporation Service Company Full time

    Corporate Board Secretarial Specialist, Australia or New ZealandSYDNEY, NSW, Australia and 1 moreJob DescriptionCorporate Secretarial, Sydney, AustraliaMonday - Friday, 9.00am - 6.00pmHybridYou will manage a portfolio of clients, including registering companies, maintaining company registers, preparing and lodging ASIC forms, drafting resolutions and...