Departmental Secretary

7 days ago

Melbourne, Australia Austin Health Full time

Location: Melbourne | Northern Metropolitan

Job type: Part time

Organisation: Austin Health

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 45152
- Part time, 20 hours per week
- Located at Austin and Heidelberg Repatriation campuses
- $70K + salary packaging + super (pro-rata for part time)

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the North East of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by our purpose, which is to help people live healthy and fulfilled lives.

**About the Division of Medical Services**:
The Rheumatology, Dermatology and Clinical Pharmacology units all sit within Austin Health’s Medical Services Division. This is a critical operating branch of the health service, managing inpatient, outpatient, and emergency care. The specialty units are comprised of senior medical, junior medical, nursing, and scientific staff. In addition to clinical management, the units are actively involved in teaching, training, and research.

**About the role**:
We are seeking a confident and experienced administrator, able to support multiple units at a local level, whilst contributing to the broader Divisional priorities as part of our friendly and busy team.

A regular day will see you:

- Provide general secretarial support to the Departments of Rheumatology, Dermatology and Clinical Pharmacology as directed by the respective Head of Unit
- Perform billing/invoicing
- Support recruitment and onboarding processes
- Rosters and timesheets
- Assist with outpatient clinic templates and related functions
- Further duties as listed in position description

**About you**:
Ideally, you’ll be:

- Administrative all rounder with intermediate proficiency in Microsoft Office programs
- Highly organised and able to support the needs of multiple stakeholders
- Excellent communicator, exercising discretion and good personal judgement
- Flexible with an ability to adapt to different duties in a changing environment

**Our benefits**:
Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:

- Greater take-home pay through generous salary packaging
- A suite of wellness initiatives designed to support you, including discounts on fitness memberships and health insurance, and a comprehensive wellbeing program
- Mentoring and career development opportunities
- Onsite childcare, easy access via public transport, car parking and end of journey facilities for cyclists
- Five weeks annual leave, plus purchased leave options
- Flexible, hybrid working arrangements

**Inclusion at Austin**:
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