Administration Support Officer

Utilise your Administration expertise to provide support and advice to the Security and Intelligence Division
- Fixed, Full-Time opportunity to work with a high-performing and passionate team in the Victorian Public Service
- VPS Grade 2: $56,271 - $72,262 plus superannuation.

**About Us**:
The Security and Intelligence Division (SID) of Corrections Victoria is responsible for the provision of security and intelligence services for the correctional system. This division provides security and emergency management, electronic monitoring, and intelligence services, and works with other law enforcement agencies to maintain a secure and safe correctional system.

**About the Role**:
The ‘Administration Support Officer - Human Resources and Finance' forms part of the Business Services Unit which is responsible for the provision of payroll, recruitment, finance and procurement activities for the Security and Intelligence Division. The role is primarily responsible for assisting in the processing of payroll, leave entitlements and finance related tasks. This includes updating divisional rosters and personnel files using various database and document management systems.
The position will work a fortnightly roster (76hrs, which may include some weekend work). The role is located at the Ravenhall office however may be required to operate from other SID locations on a regular basis including Melbourne CBD and Barwon.

**Some of your duties will include**:

- Assisting in maintaining personnel and payroll functions for the Security and Intelligence Division.
- Assisting in processing salary data and hours worked onto the CHRIS21 payroll system and prepare fortnightly reconciliations against the departmental rostering system
- With supervision, maintaining divisional rosters via the Time Target rostering system.

**About You**:

- Ability to interpret employee entitlements from sources such as Victorian Public Service Enterprise Agreement 2020, and Fair Work Act.
- Experience with an integrated personnel / payroll system and the ability to enter, modify and extract data accurately.
- Ability to seek resolution of problems through policy or process guidelines; otherwise seeks guidance by providing information and ideas relevant towards resolution of problem

**How to Apply**:
**FOR INTERNAL VPS EMPLOYEES**:
**IMPORTANT INFORMATION**:
The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic). Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.
At interview stage and prior to commencement of employment with the department, you will need to provide evidence that you are vaccinated against COVID-19 with three doses of a COVID-19 vaccine.
Upon commencement of employment with the department you will be required to provide evidence that you have an up-to-date vaccination status within the timelines specified by the department into the DJCS Service Portal. This includes evidence of three doses of a COVID-19 vaccine required by the department (from time to time).

**Acceptable evidence includes**:
*
- COVID-19 digital certificate (available via your myGov account)
- Your immunisation history statement (available via your myGov account)

Other documentation outside the above will not be accepted as evidence of having received your COVID-19 vaccine doses.

**CHILD SAFE STATEMENT OF COMMITMENT**:
The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.